Supplier (SUS) form - Payment tab

There are a number of payment details that must be set for a supplier, especially if you plan to use Payment Run to produce automatic payments, or bank transfer payments.

  1. Specify this information:
    Pay to Address Code
    The address code identifying the address to which payments should be sent for this supplier. Addresses are defined using Addresses (ADD).
    Priority
    A priority code is used to group customers, suppliers and clients together for whatever reason. You can enter any number or character to represent the group to which the supplier belongs. Certain system functions allow you to use this code to select the group for processing, for example Payment Run.
    Credit Limit
    This is for information only and is not used in any calculations.
    Credit Check Warning Limit
    This is for information only and is not used in any calculations.
    Overdue Invoice Limit
    This is for information only and is not used in any calculations.
    The method used to pay this supplier. The following methods are available: Payment Method
    • Cheque Payment - the supplier is paid by cheque.
    • Bank Payment - the supplier account is settled using the automatic bank payment method, for example by direct debit or BACS. If this option is chosen, the supplier's bank details must be defined using Bank Details Setup (BNK). This option can only be selected if the automatic bank payments facility has been selected in Ledger Setup (LES).
    • Single Payment - a single payment is required for a one-off supplier.
    • Undefined - an alternative method of payment is used for the supplier, for example a manual cheque is written.
    The method you select must match the payment method specified in Payment Run Rules.
    Default Bank Subcode
    The bank subcode identifying the supplier's default bank account details (as defined in Bank Details Setup (BNK). This is required if the account is to be settled by bank transfer, and the supplier has more than one bank account defined.
    Bank Details Setup
    Click Bank Details to set up or amend the supplier's bank details using Bank Details Setup (BNK).
    Payment Terms Group Code
    The payment terms agreed with the supplier which must have been defined previously using Payment Terms (PYT). They determine when a transaction is due for payment, whether any settlement discounts apply and can calculate other selected payment dates and charges. The payment terms group also determines whether a transaction must be split into instalments using Scheduled Payments.
    Direct Debit
    This option must be selected if you want to generate payments for this account using Payment Run. This applies to debtors/receivables and client accounts only.
    Immediate Settlement
    This option, as well as the Direct Debit option, must be selected if the account is always to be settled in the next Payment Run. This means the due date is ignored. Leave this blank if you wish to include a transaction in a Payment Run when the transaction is due for settlement, according to the terms identified in the payment terms.
  2. Save your changes.
Parent topic: Adding and maintaining suppliers