Discrete purchase orders

A Discrete (standard) Purchase Order (DPO) is a one-time contract between a customer and a supplier. The customer raises the demand for goods or services. When the supplier agrees to fulfill this demand with mutually agreed upon the terms and conditions, the contract is established.

A DPO contains a header, line items and optionally schedules against a line item. The DPO provides information related to requested quantity, date and price. The DPO also includes information about the terms and conditions of the transaction.

Note:

Ship To is also displayed for the DPO line, to facilitate the shipment of a part to multiple locations.
When a PO is published in the integrated ERP, the PO is transferred to Supplier Exchange. The application sets the status of the PO to Pending only if the Auto-Accept Purchase Orders option is not selected on the Supplier Profile page. You can perform these actions:
- Accept or Reject the DPO, either at header or line item level
- Specify the Backorder Qty and Backorder Date, to place the quantity on backorder.
The application sets DPO status to Open only if the Auto-Accept Purchase Orders option is selected on the Supplier Profile page.
Note: If the DPO status is Open, you can:
- Initiate the shipment
- Initiate the negotiation. This results in Proposed Purchase Order (PPO). When customer approves the proposed changes to the PPO, the application updates the corresponding DPO.
- Optionally, you can place a backorder if the required quantity cannot be shipped by the specified date.

When all the line items corresponding to the DPO are shipped, the status of the DPO changes to Closed.

The DPO functionality is fully integrated with the application. You can configure the PO alerts on the Alert Configuration page to receive the notifications. You can also select the PO events, on the EMC Configuration page, that must be displayed on the Event Management Console.

DropShipment

DropShip To addresses are required for Purchase orders that do not have a warehouse address specified and the shipment has to be delivered at an address other than the customer ship to address specified for the supplier in PO line.

The supplier must create a shipment for the PO line or schedule against the DropShip address and ship the parts.

There can be multiple dropship locations for a single PO and Drop Ship to locations can vary for lines and the schedules associated with the lines. If backorders and Resupply Shipments are created for POs with Dropship to address specified, the address is also applicable for these documents.

Purchase Order Line Item Urgent Alert

When a PO with one or more priority lines is received from the ERP, the application highlights the PO line item on the Purchase Order page. You can receive a notification when the PO with priority line is received by selecting the PO Line Item Urgent alert on the Alert Configuration page. You can also select the PO Line Item Urgent event on the Event Modules page to view the event notification on the Event Management Console page.

Backorder Integration

When a shipper is published for the quantity less than the scheduled quantity, ERP triggers a PO BOD with a new schedule line of type Backorder in LN and sends to Supplier Exchange. This schedule line is displayed on the Demand Purchase Order page with the Backorder field set to Y. You can negotiate the PO line only if the PO line has at least one non-backorder schedule.

Note: You can negotiate on the scheduled date corresponding to the schedule lines that are set to Backorder but cannot create new PO schedule lines.

Resupply Integration

Customer can request resupply of parts, if the parts are found defective during the inspection process. The integrated ERP triggers a PO BOD with a new schedule line of type Resupply. This schedule line is displayed on the DPO /PPO screen of Supplier Exchange with the Resupply field set to Y.

You can negotiate on the scheduled date corresponding to the schedule lines that are set to Resupply but cannot create new PO schedule lines. After negotiating on date, the application sends a PO BOD with the new date to the integrated ERP.

The POs with Resupply Items tile is displayed on the Event Management Console Overview page only if you configure the POs with Resupply Items event in the Purchase Order module on the EMC Configuration page.