Request For Quotation

The Request For Quotation (RFQ) functionality enables you to provide a quotation for the request received. The bid or quote for the RFQ must be sent prior to the expiry date set by the customer. An RFQ can comprise of multiple lines. Each line represents an item (primary or alternate), required quantity and the delivery date and optionally Manufacturer Part Number (MPN). A RFQ line can have only one Primary line item-MPN and one or more alternate line item-MPN.

Auction Types

The bids submitted are processed based on the auction type set for the RFQ. The auction types are:

  • Traditional: The application does not indicate whether the submitted bid is the lowest compared to the other suppliers' bids for the RFQ line.
  • Reverse: The application notifies you if the submitted bid is the lowest compared to the other bids for the RFQ line.
  • Sealed: The submitted bids are updated in the integrated ERP application only after the expiry date specified for the response to the RFQ.

After the bid for the RFQ is evaluated and approved, the application sends a notification to the corresponding suppliers to whom the contract is issued.

Bidding Process

You can bid for the primary and the alternative lines associated with the RFQ. As part of the bidding process, you can also:

  • Bid for the MPN specified by the customer or you can recommend a new MPN.
    Note:  After you submit a bid, you can rebid for the RFQ line before the customer initiates the negotiation.
  • Set the bid as the primary bid for the RFQ line.
  • Create or modify the delivery schedule or the price book.
    Note:  If you create the price book for the RFQ line, the delivery schedule cannot be defined and vice versa.
  • Specify the landed costs such as the transportation or handling costs related to the RFQ or RFQ line. You can also specify the delivery and payment terms for the RFQ line.
  • Submit the queries to the customer and you can also attach multiple documents related to the RFQ line.

RFQ Negotiation

After the bid is submitted for the RFQ line, the customer can either accept the bid or initiate the negotiation process. You can accept or negotiate the customer proposed terms.

The application sends a notification to the corresponding suppliers to whom the contract is issued if the bid for the RFQ is approved.

RFQ events and alerts

You can configure the alerts that must be triggered for an event related to the RFQ process. You can select the RFQ events for which alerts are sent to the email address specified on the User Profile page.

You can also configure the events that must be displayed on the Event Management Console page using the Event Modules page from the Preferences menu.

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