Specifying or modifying the line item data for invoice

Use this page to specify the invoicing data for a line item such as the item data, item pricing and discount information, tax and surcharge related data.

  1. Click Add on the Line Item tab of the Invoice details page. The line item details page is displayed.
    Note: You can also access this page when modifying the invoice line item from the Invoice Maintenance menu.
  2. Specify or modify this information in the Line Item Information section:
    Customer Part
    The customer defined code of the part.
    Supplier Part
    The code of the part.
    Engineering Level
    The customer defined code that indicates the required version of the part.
    Model Year
    The code of the part that indicates the year when the part is used.
    Purchase (PO) Number
    The purchase order (PO) number for the parts that must be shipped for a requirement.
    PO Line Number
    The PO line number for the parts that must be shipped for a requirement.
    Release Number
    The release number of the published PO.
    PO Line Schedule Number
    The schedule number of the PO line.
    Quantity
    The quantity of the part for which the invoice is generated.
    Unit Price
    The price for each unit of the part.
    Pull Signal
    The Kanban signal code that represents the required quantity to be sent to the specific ship to.
    Note:  This field is applicable only if the Kanban functionality is implemented.
    Unit of Measure
    The unit of measure for the ordered quantity of the part.
  3. Review this information in the Line Item Monetary Summary section:
    Extended Price
    The total price of the invoice line item.
    Extended Price = Unit Price × Ordered Quantity
    Total Tax
    The total tax applicable on the invoice line item amount. This value is sum total of all the tax amounts specified for the line item on the Line Item Tax tab.
    Total Surcharge
    The total surcharge amount applicable to the line item. This value is sum total of all the surcharge amounts specified for the line item on the Line Item Surcharge tab.
    Total Discount
    The total discount amount applicable to the line item amount. This value is sum total of all the net discount amounts specified for the line item on the Line Item Discount tab.
    Line Item Total
    The net amount calculated based on these amounts:
    • Extended Price
    • Total Tax
    • Total Surcharge
    • Total Discount
  4. Click Add on the Line Item Tax tab to specify the tax data for the line item. The Tax section is displayed wherein you can specify the tax code and taxable amount for the line item.
    • You can use the Edit option corresponding to the Tax Code to modify the tax data for the line item.
    • You can delete the tax data for the line item. Select the check box corresponding to the Tax Code. Click Delete.
  5. Click Add on the Line Item Discount tab to specify the discount data for the line item. The Discount section is displayed wherein you can specify the discount data for the line item.
    • You can use the Edit option corresponding to the Percentage to modify the discount data for the line item.
    • You can delete the discount data for the line item. Select the check box corresponding to the Percentage. Click Delete.
  6. Click Add on the Line Item Surcharge tab to specify the surcharge data for the line item. The Surcharge section is displayed wherein you can specify the surcharge for the line item.
    • You can use the Edit option corresponding to the Amount to modify the surcharge for the line item.
    • You can delete the surcharge for the line item. Select the check box corresponding to the Amount. Click Delete.
  7. Click Browse to select a file to upload for the line item on the Attachments tab.
  8. Click Attach File to upload the file. You can review the file name and date on which the file is attached.
    Note: 
    • You can use the Delete File to remove the attached file for the line item.
    • The files you upload are sent to the IDM.
  9. Click Save.