Discrete Purchase Orders

A Discrete (standard) Purchase Order (DPO) is a one-time contract between a customer and a supplier. A customer can raise the demand for goods or services. When the supplier agrees to fulfill this demand with mutually agreed terms and conditions, the contract is established.

DPOs include header information and line item details and optionally schedules against a line item. The DPO also provides information about the terms and conditions of the transaction, quantity due, required date, price, and associated costs.

A supplier can place quantities on backorder, if orders are not shipped by the PO date, based on the configuration you have set. You can enable the suppliers to accept or reject DPOs at either the line item or header (all line items) level. When the supplier ships against the DPO line items, the quantity in the line item is fulfilled and the status of the DPO changes to Closed.

Note: 
  • Ship To is also displayed for the DPO line, to facilitate the shipment of a part to multiple locations.
  • When the non-stock items corresponding to the POs are restricted from shipping with no reference to ASN, the POs are closed with reference to the receipt.

Backorder Integration

When an Advance Ship Notice (ASN) corresponding to the purchase order (PO) line is received for partial requirements, the PO BOD received from integrated ERP creates a new schedule line of type Backorder. A backorder schedule is created only if:

  • ASN received contains partial requirements of the PO line.
  • ASN contains partial requirements associated with the schedule on the PO line.
Note: You can negotiate on the scheduled date corresponding to the schedule lines that are set to Backorder but cannot create new PO schedule lines.

Resupply Integration

Customer can request for resupply of parts, if the parts are found defective during the inspection process. The integrated ERP triggers a PO BOD with a new schedule line of type Resupply. This schedule line is displayed on the DPO /PPO page of SE with the Resupply field set to Y.

You can negotiate on the scheduled date corresponding to the schedule lines that are set to Resupply but cannot create new PO schedule lines. After negotiating on date, the application sends a PO BOD with the new date to the integrated ERP.

The POs with Resupply Items tile is displayed on the Event Management Console Overview page only if you configure the POs with Resupply Items event in the Purchase Order module on the EMC Configuration page.