Purchase Order

Use the Purchase Order page to view the Purchase Order (PO) details such as the PPO number, PO number, generation date, supplier, facility, ship to, discount and tax related information.

The details of the purchase order selected in the Purchase Order List page are displayed.

Review this information in the Header Information section:

Field name Field description
Facility The name of the location from where the demand for the parts is raised.
Ship To The location at which the parts are received.
Supplier The company responsible for supplying and shipping the part.
PO Date The date when the PO is created.
PO Number The purchase order number associated with the requirements.
Linked RMAs The return material authorization number linked to the purchase order.
Note: The value in the field is displayed only if there is RMA associated with the purchase order.
Release The number of the release with which the PO is sent.
Test Indicates whether the PO is related to the test requirements.

Review this information in the Additional Information section:

Field name Field description
Generation Date The date on which the PO is created.
Contact Name The name of the user associated with the PO.
Contact Phone Number The phone number of the user specified in the Contact Name.
Contact Email The e-mail ID of the user specified in the Contact Name.
Method of Payment The payment terms for the charges associated with the PO.
Terms Discount The discount percentage applicable to the invoice.
Terms Disc. Days The number of days up to which the Terms Discount is applicable to the invoice related to the PO.
Consigned Replenishment Indicates that the purchase order is available for the shipment process only and not for the invoice process.
Note: 
  • The value in this field is displayed as ‘Y’ if the purchase order does not exist for the invoice creation.
  • The value in this field as ‘N’ if the purchase order exists for the invoice creation.
Consigned Payment Indicates that the payment is initiated for the purchase order available for the shipment process.
Note: 
  • The value in the field is displayed as ‘Y’ if the purchase order is not available for the invoice creation.
  • This value in the field is displayed as ‘N’ if the purchase order is available for the invoice creation.
Currency The currency in which the purchase order related amounts are expressed.
Tax ID The tax code assigned by the tax authority such as the state or a county.
Tax Exempt Indicates the tax exemption status of the PO.
Tax Exempt ID The tax exempt code assigned by the tax authority such as the state or a county.
State Tax The percentage of the PO invoice amount that is charged as tax, as determined by the tax authority of the state.
City Tax The percentage of the invoice amount that is charged as tax, as determined by the tax authority of the city.
Country Tax The percentage of the invoice amount that is charged as tax, as determined by the tax authority of the country.

Review this information in the Line Item Detail section:

You can use the View option corresponding to the PO line, to view the line item details.

Field name Field description
No. The PO line number.
Sched The schedule associated with the PO line item.
Schedule Type The type of schedule. Possible values:
  • Back Order
  • Resupply
  • Standard
Status The status of the PO line. Possible values:
  • Pending: Indicates that the PO is sent but the supplier has not viewed the PO.
  • Open: Indicates that the supplier has accepted at least one line item.
  • Closed: Indicates that the supplier has shipped against the PO line item requirements.
  • Cancelled: Indicates that the line item is cancelled.
  • Rejected: Indicates that the supplier has rejected the line item.
    Note: You can rest the pointer on the line-item status to review the reason for the rejection of the PO line item.
Customer Part The code of the part.
Note: The cost items are indicated as 'C'
Supplier Part The supplier defined code of the part.
Req. Date The date when the part is required.
Dock The code of the dock where the shipment is received.
Ordered The quantity of the part required.
U of M The Unit of Measure (U of M) for the ordered quantity of the part.
Ship To The location to which the parts are shipped for a specific PO line.
Shipped The quantity of the part previously shipped against the ordered quantity.
Unit Price The price of the part for each specified unit of measure.
Ext. Price The total price of the line item. Extended Price = Unit Price X Ordered Quantity/ Pricing U of M.
Pricing U of M The pricing unit of measurment.
Disc.Amount The total discount amount applicable to the Extended price of a PO line. This is the amount specified in LN and defaulted in SE.
Note: 
  • The Discount Amount is displayed only for a PO line and is not divided between the schedules associated with the PO line.
  • The Total Amounts field displays the sum of the discounted amount that is applied to the Purchase Order lines.
Net Amount The total amount of a PO line. This is the amount specified in LN and defaulted in SE. Net Amount = Extended Price - Discount Amount

You can also use this page to:

  • Initiate negotiation for a Purchase Order using the Negotiate option.
  • Delete a purchase order using the Delete option.
    Note: You can only delete a purchase order with Open and Pending status.