Negotiating an RFQ line response

Use this page to review the Request For Quotation (RFQ) line details and the supplier response to the RFQ line. You can negotiate the price, discount, landed costs and the payment and delivery terms for the RFQ line.

  1. Select RFQ > Console. The RFQ Console page is displayed.
  2. Specify the information in the Search Criteria section. The RFQs are displayed in the RFQ Buyer Console section based on the specified values.
  3. Click the view icon corresponding to the RFQ. The RFQ View page is displayed.
  4. Click the view icon corresponding to a supplier with whom you want to negotiate. The RFQ Response page is displayed.
    Note: This icon is enabled only if the supplier has sent a response for the RFQ line.
  5. Review this information:
    RFQ Number
    The code of the RFQ.
    Auction Type
    The type of bidding for the requirements related to the RFQ line.
    Line
    The RFQ line number.
    Line Expiry date
    The date up to which the response to the RFQ line is considered for evaluation.
    Line Status
    The status of the RFQ line.
    Ship-To
    The name of the location at which the parts are received.
    Required Quantity
    The required quantity of the part.
    Planned Delivery Date
    The date by which the quantity of the part linked to the RFQ line is required.
    Target Price
    The price of the part.
    Note:  The value in this field is displayed only if the Show Target Price to Supplier check box is selected on the Customer Profile page.
    Supplier Name
    The name of the supplier who sent the response to the RFQ line.
    Effectivity Unit
    The effectivity unit linked to the part. A reference number that is used to model deviations for a unit effective item.
    Controlled Part
    Indicates the trade or export license linked to the part.
    Expected Outcome
    Indicates the conversion type for the RFQ line. The response to the RFQ line can be converted to a combination of the purchase contract, purchase order and price book.
    Revision
    The engineering revision number of the RFQ line item.
    Source of Origin
    The source for creating the RFQ.
    Expected Outcome
    The expected outcome for the RFQ line. Possible values:
    • Purchase Order
    • Purchase Agreement
  6. Select the Manufacturer Part Number (MPN) for which you want to negotiate the terms. You can select the Other option to specify the details of another MPN.
  7. Review this information:
    MPN
    The manufacturer-defined code of the part.
    Manufacturer
    The name of the manufacturer linked to the part.
  8. Click Negotiate to initiate the RFQ negotiation process. You can negotiate the RFQ response details submitted by the supplier for the RFQ line using these tabs:
    • Bid tab: You can modify the bid related information such as Delivery Date, Quantity, Unit Price and so on.
    • Additional Supplier Information tab: You can modify the delivery and payment terms.
    • Landed Costs tab: You can modify the landed costs related to the RFQ line.
    • Attachments tab: You can review the attached files to the RFQ line.
    • Buyer Notes tab: You can review the notes added for the RFQ line.
    Note: This option is enabled only if:
    • The supplier has submitted a response for the RFQ line.
    • The RFQ is yet to expire.
  9. Click Publish.

    You can also use this page to:

    • Shortlist the RFQ response using the Shortlist option.
    • Award the contract to the supplier for the RFQ response using the Award option.
    • Reject the RFQ response sent by the supplier using the Reject option.
    Note: 
    • The Shortlist, Award and Reject options are displayed only for the RFQs that are created and published in Supplier Exchange.
    • The Award and Reject options are only displayed for the shortlisted responses.