Guest Rooms Control Calendar

The Guest Rooms Control Calendar page allows you to create a New Event or a New Master Event. The data displayed on this page is based on the value specified in these fields:

  • Date
  • Event Status
  • Event Types
  • Function Location Groups
  • Function Locations
  • Function Location Types
  • Site Types
  • Room Details
  • Guest Room Type Categories
  • Show Function Space
Note: The Function Location Groups, Function Locations and Function Location Types fields are displayed only when you enable Show Function Space option.

This page also displays a field to add information for each site and a specific date.

When logging on to the Guest Rooms Control page, the calendar displays the multiple day view starting with the current date for the user’s primary site. The primary site is set in the security profile.
Note: When multiple sites are selected in the Site field, a separate calendar for each site is displayed in the Event Calendar section. To select the number of days in the Event Calendar section, you can use one of the quick select defaults or specify the number of days between 2 to 31.
You can specify the Start Time and End Time to view the events that are created within the selected time range.
Note: 
  • The guest room blocks along with events are displayed in this view.
  • The view displays the incremental series in hours within which you can view the events. You can view the approximate start and end time of an event and the event function.
  • You can view the important date that is set to recur daily. The important date spans across multiple dates on the calendar.
  • The rows in the calendar highlighted in blue display events or guest rooms blocks with guest room bookings.

You can click the left and right chevron icon to move forward and backward to view the bookings for specified days or, selected days or weeks. To move forward and backward by year, you can click the left and right double chevron icon.

To view an accordion corresponding to each site with the status colors defined for the applicable sites, you must enable the Event Calendar Legend option. The color codes in the Event Calendar Legend section are displayed based on the current status of the event or the type of event. You can set the Event Status color code from the Manage Lifecycle Event Calendar Colors page in Settings.

You can click the info icon of a guest room block in the calendar, to display a summary of the guest room block information.

You can click toolbar on the left of this page to view additional options. You can view details of an event on the calendar based on the options enabled in the toolbar. See, Guest Room Calendar toolbar.

The Resources section on the Event Calendar includes:

Remaining Inventory
The difference between the Total Inventory and the sum of Definite Bookings and Tentative Bookings.
New Bookings
The total number of new Guest Rooms Bookings related to events for each day with the Inquiry or Proposal status.
Tentative Bookings
The total number Guest Rooms Bookings for each day for events that are yet to be confirmed (event status preceding and inclusive of Tentative).
Definite Bookings
The total number of Guest Rooms Bookings for each day for events that are confirmed (event status Definite and subsequent status).
Note: You can click the expand icon to view the type of guest rooms and room counts of the guest rooms type.
Total Inventory
The sum of inventory for all the specified room types, for each day. You can click Total Inventory to view the inventory for each room type.
Transient Protected Inventory
The inventory value as specified on the Settings page.
Minimum Available Rates
The minimum rates that are available for the guest room bookings as specified on the Settings page.
Note: The user defined color codes are used to indicate the current status of the event.