Guest Rooms Control Calendar

The Guest Rooms Control Calendar page allows you to create a New Event or a New Master Event. The data displayed on this page is based on these parameters:

Site
Date
Location Types
Event Types
Room Details
Guest Room Type Categories
Show Function Space

Note: You can select the appropriate check box in the Room Details field to view the details related to the Contracted, Blocked, Forecast, and Pickup room count for the New Bookings, Remaining Inventory, Tentative Bookings, and Definite Bookings. You can also view the rooms blocks and the transient / contract blocks.

You can also click the ellipses icon on this page to:

View a list of guest rooms blocks, using the Guest Rooms Block option.
View a list of events, using the Events option.
Book an event guest list reservation, using the Event Guest List Booking option.
Generate a document for one or more master events, events, or functions, using the Batch Generate Documents option.

This page also displays a field to add information for each site and a specific date.

When logging on to the Guest Rooms Control page, the calendar displays the multiple day view starting with the current date for the user’s primary site. The primary site is set in the security profile.

Note: When multiple sites are selected in the Site field, a separate calendar for each site is displayed in the Event Calendar section. To select the number of days in the Event Calendar section, you can use one of the quick select defaults or specify the number of days between 2 to 31.

You can specify the Start Time and End Time to view the events that are created within the selected time.

Note:

The guest room blocks along with events are displayed in this view.
The view displays the incremental series in hours within which you can view the events. You can view the approximate start and end time of an event and the event function.
You can view the important date that is set to recur daily. The important date spans across multiple dates on the calendar
You can view event details, in the calendar, using theShow Events option. You can also view if any other event is scheduled on the same date for the same location.
You can view the related children locations that are depended on the parent locations, using the Show Dependencies option.

You can click the left and right chevron icon to move forward and backward to view the bookings for specified days or, selected days or weeks. To move forward and backward by year, you can click the left and right double chevron icon.

The color codes in the Event Calendar Legend section are displayed based on the current status of the event or the type of event.

The Event Status color can be set by Site or Enterprise, using theCalendar Setting option in the toolbar. You can enable the Show Site Colors option in the Event Details section of Calendar Settings to view the Event Status colors by Site.

The color codes in the Event Calendar Legend section indicate the current status of the event in the events calendar.

You can set the Event Status color code from the Manage Lifecycle Event Calendar Colors page in Settings.

The Event Calendar Legend option displays an accordion corresponding to each site to view the status colors configured for the applicable sites, when the Show Site Colors option is enabled for more than one site.

You can enable the Enable Room Types by Location Group View option in the Event Details section of Calendar Settings to view the location groups and the associated room types.

You can enable the Event Status color for an event from the User Preferences page in Settings.

The rows in the calendar highlighted in blue display events or guest rooms blocks with guest room bookings.

You can click the info icon of a guest room block, to display a summary of the guest room block information.

The Event Calendar section includes:

Remaining Inventory: The difference between the Total Inventory and the sum of Definite Bookings and Tentative Bookings.
New Bookings: The total number of new Guest Rooms Bookings related to events for each day with the Inquiry or Proposal status.
Tentative Bookings: The total number Guest Rooms Bookings for each day for events that are yet to be confirmed (event status preceding and inclusive of Tentative).
Definite Bookings: The total number of Guest Rooms Bookings for each day for events that are confirmed (event status Definite and subsequent status).
Note: You can click to expand and view the type of guest rooms and room counts of the guest rooms type.
Total Inventory: The sum of inventory for all the specified room types, for each day. You can click Total Inventory to view the inventory for each room type.
Transient Protected Inventory: The inventory value as specified on the Settings page.
Minimum Available Rates: The minimum rates that are available for the guest room bookings as specified on the Settings page.

Note: The user defined color codes are used to indicate the current status of the event.