Creating a new function

  1. Select Events. The Events calendar page is displayed.
  2. Double click an event. The Event details page is displayed.
  3. Click New Function in the Functions section. The Function page is displayed.
    Note: You can modify an existing function, using the Edit option corresponding to the start date of the function.
  4. Specify this information in the Function Details section:
    Function Type
    The type of function organized for the event such as Bowling, Breakfast, and Ceremony.
    Function Date
    The date on which the function is organized
    Location
    The location in which the function takes place.
    Start Time
    The time when the function starts.
    End Time
    The time when the function ends.
    24-Hour Hold
    Select this check box to book the function for 24 hours (12:00 AM – 11:59 PM) from the function date.
    Setup Minutes
    The time required to setup the facilities for the function.
    Teardown Minutes
    The time required to disassemble the facilities after a function ends.
    Room Rental
    The rental charge set for each location.
    Minimum Charge
    The minimum charge set for the function.
    Auto Update Attendance
    Select this check box to update the attendance automatically.
    Note: If this check box is cleared, the Estimated Attendance, Guaranteed Attendance, Actual Attendance, and Set fields are enabled.
    Is Pending
    Indicates whether a function is indicated as pending due to unavailability of a specific location for the same date and time. Possible values:
    • Yes: If the function is created with pending status.
    • No: If the function is created without the pending status.
    Note: 
    • This field is displayed only when the user with the Administrator role adds the Is Pending field to the Function Page Layout in the Settings functionality. If a function is scheduled at a location that is already booked for another function at the same time and date, the application displays a warning message to confirm whether the status of the function can be set to pending.
    • If a location is available due to cancellation of the function, the application automatically updates the first function in the waitlist for that location.
    • The application automatically removes the pending status for the function, if you select a different time and location that is not overbooked.
    • If multiple locations are selected for the function and one of the locations is unavailable, the status of the function is set to pending.
  5. Click Save.
    Note: You can also use these options:
    • Save and New Function: Save the existing function and add one or more functions.
    • Save and Copy Function: Save and copy the existing details of the function.
    • Save and Add Reservations: Save the function and add a reservation to the existing function.