Events Calendar

The Events calendar page allows you to view the upcoming and the past events for you to take business decisions.

The data on the events calendar page is displayed based on the values specified in the Site and Date fields. You can also add information related to the specific site for a specific date.
Note: You can also select more than one site to view the events booked for the specific sites.

To filter the events displayed in the calendar, you can select the Show Master Events check box. You can view events in the calendar based on the value(s) selected in the Event Types,Location Groups,Locations, and Event Status fields.

Note: The name of the location linked to location groups is based on the value selected on the Edit Location page of Settings functionality

The information related to an event is displayed in a specific format when you rest the pointer on the event in the event calendar.

To view the option holds in the event calendar, you can select the Show Option Holds check box.

You can select a value in the Location Types field to view the events organized in the specific location.
Note: This field is displayed when you select Day or Multiple Day view.
You can specify the Start Time and End Time to view the events that are created within the selected time.
Note: This field is displayed when you select Week, Day, or Multiple Day view.
These are the four types of views for event calendar:
  • Month

    A monthly view of events booked for a selected month.

  • Week

    A weekly view of the events booked for a selected week.

  • Day

    A full day view of events booked for a selected date.

    Note: The Event Status badges are displayed on the event calendar, if you select the Day view.
  • Multiple Day
    A multiple day view of events booked for a selected number of days.
    Note: 
    • The guest room blocks along with events are displayed in this view.
    • The Multiple Day view displays the incremental series in hours within which you can view the events. You can view the approximate start and end time of an event and the event function.
You can view the functions by event name or function type on the Week, Day, and Multiple Day view based on the configuration you set in Settings.
Note: This configuration is applicable to all the sites related to an enterprise.

You can click the left and right chevron icon to move forward and backward to view events booked for a selected month, week, date, or multiple dates. To move forward and backward by year, you can click the left and right double chevron icon. The details of an event are displayed in a window if you click (information icon)

Note: 
  • The Event Status color can be set by Site or Enterprise, using the Calendar Setting option in the toolbar. You can enable the Show Site Colors option in the Event Details section of Calendar Settings to view the Event Status colors by Site.
  • The Event Calendar Legend option displays an accordion corresponding to each site to view the status colors configured for the applicable sites, when the Show Site Colors option is enabled for more than one site.
  • You can enable the Event Status color for an event from the User Preferences page in Settings.
  • The color codes in the Event Calendar Legend section indicate the current status of the event in the events calendar. You can set the Event Status color code from the Manage Lifecycle Event Calendar Colors page in Settings.
  • You can drag and drop the event to modify the start dates and locations of a function. To change start and end times, you can rest the pointer over the function in the Week or Day view and drag the arrows left or right on either side of the function.
  • When multiple sites are selected in the Site field, a separate calendar for each site is displayed in the Events calendar page.
  • The Events, Functions, and Master Events recently added or viewed are displayed on the breadcrumb. You can rest the pointer on a business type to view details such as the name and the start date of the business type.
You can use this page to:
  • Create a new event, using the New Event option.
  • Create a new master event, using the New Master Event option.
  • Add a placeholder event to the site, using the Quick Entry option.
  • View the pending leads, using the View Leads Pending option.
  • Check the availability of a location for a function, using the Check Availability option.
  • Check the availability of any package related to the site, using the Check Package Availability option.
You can also click ellipses on this page to:
  • View a list of functions, using the View Function List option.
  • View a list of events, using the View Event List option.
  • View a list of master events, using the View Master Event List option.
  • View a list of event guest list bookings, using the View Guest List Bookings List options.
  • View daily menu mix, using the View Daily Menu Mix option.
  • View the inventory used, using the Inventory Usage option.
  • View the location capacity usage utilized for functions, using the Location Capacity Usage option.
  • View the location occupancy, using the Location Occupancy option.
  • Generate one or more documents for one or more events, using the Batch Generate Documents option.
  • Book an event guest list reservation, using the Book Event Guest List Reservation option.