Booking a new reservation

  1. Select Reservations. The Reservations Guest List page is displayed.
  2. Click Book Reservation. The Book Reservation page is displayed.
  3. Specify this information:
    Site
    The site where you want to book the reservation.
    Date
    The date when the reservation is to be booked.
    Desired time
    The probable timeline for which you want to check the availability of the site.
    Party Size
    The number of guests included in the reservation.
    Note: You can also request for other facilities the site provides.
  4. Click Check Availability.
  5. Specify this information in the Reservation Override Authorization section:
    Authorized User Passcode
    The override code to approve the reservation booking request.
    Note: The reservation booking request is approved, only if the pass code is provided.
    Authorize Add to Wait List
    Select this check box to authorize the process of adding a guest to the wait list.
    Note: The section is displayed only if the reservation booking request cannot be accommodated for a specific date and time.
  6. Select the required slot in the Available Slots section.
    Note: You can view the combined assets after the single assets in this section. You can enable this feature:
    • If the No Limit option is selected in the Unused Capacity Limit (by Activity Type) field on the Unused Capacity Limit (by Activity Type) page.
    • If you are assigned to the Administrator role and select the Prioritize Single Assets Over Combined Assets check box is selected in Settings.
  7. Click Book. The Reservation page is displayed.
  8. Specify this information in the Reservation Details section:
    Reservation Name
    The name of the reservation.
    Parent Reservation
    A reservation related to the reservation that is being booked.
    Note: 
    • When a parent reservation is added and saved, the Cancel Related Reservations option is displayed for the reservation that is being booked and the reservation added as the parent reservation.
    • Only one parent reservation can be added to the reservation that is being booked.
    • If you add the same parent reservation to different reservation(s), this parent reservation displays all the different reservation(s) as the related reservation(s).
    Owner
    The default user who has logged on to the application and assigned to the role of the owner.
    Note: The default user can transfer the ownership to another user.
    Reservationist
    The name of the user who is assigned to the role of the reservationist.
    Status
    The status of the reservation.
    Confirmation Status
    The confirmation status of the reservation.
  9. Click Save.