Adding or modifying a function type

  1. Select Settings > Events > Function Types / Check Averages. The Function Types page is displayed.
  2. Select a division and a site to which a function type must be added.
    Note: 
    • If you set the value in the Site field to Master List, to add a function type, this setting is applicable for all the sites.
    • If you select the Auto Update Attendance check box and click Save (Repeat step 1 and step 2, if required, after clicking Save) in the Auto Update Attendance section, the attendance values of a function are updated with the attendance values of the event linked to the function.
  3. Click New. The Edit Function Type page is displayed.
    Note: You can modify an existing function type, using the Edit option corresponding to the name of the function type.
  4. Specify this information in the Function Type Details section:
    Function Type Name
    The name of the function type.
    Check Average 1 Amount
    The amount applicable for the associated revenue center set to check average 1 in settings.
    Check Average 2 Amount
    The amount applicable for the associated revenue center set to check average 2 in settings.
    Setup Minutes
    The time required to setup the facilities of the function type.
    Teardown Minutes
    The time required to disassemble the facilities of the function type after a function ends.
    Field Code
    The field code of the function type.
    Visible To User
    Select this check box to allow users to view the function type.
    Visible In Guest List Guest Portal
    Select this check box to view the function type in the guest list guest portal.
    Visible In Event/Lead Guest Portals
    Select this check box to view the function type in the event or event lead guest portal.
    Visible In Online Ordering Guest Portal
    Select this check box to view the function type in the online ordering guest portal.
    Defined For Quick Entry
    Select this check box to promptly add a placeholder events with a function, on the event calendar.
  5. Specify this information in the Check Availability Details section:
    Check Availability Duration
    The duration (in minutes) of the resulting function when checked for availability.
    Check Availability Frequency
    The frequency (in minutes) at which Check Availability searches for the function start time.
    Unused Capacity Limit
    The remaining capacity allowed for a location / asset when checked for availability is used.
    Note: If you do not specify a value in this field, no remaining capacity is checked for availability.
    Activity Types
    The activity type to check the availability of reservation assets.
    Note: If the activity type is not selected, the availability is checked for a function with no assets.
    Locations
    The location of the function.
    Combine Locations to Accommodate Attendance
    Select this check box to combine multiple locations to accommodate attendance.
  6. Click Save.