View quotation details

You can view the quotation details such as pricing options, room availability, group details and forecast comparisons by selecting a quotation in the View column.

Header

The header displays the group details such as name of the group, arrival and departure dates, the type of event and the travel agent associated with the group.

You can view three rate tiers associated with each room class. This helps in determining the impact of a group on the performance of the hotel. These are the rate tiers:
  • Wish: The ideal rate for the group. This rate targets the maximum revenue.
  • Want: The default rate quoted for the group.
  • Walk: The minimum acceptable rate for the group.
  • Proposed: The user-defined rate for the group.

Summary

This section displays these KPIs based on the selected rate tier:
Total Revenue
The total revenue generated for the group booking.
Total Room Nights
The total number of rooms reserved for the group.
Room Night Impact
The net change in room nights after accepting the group quotation. This formula is used to calculate the room night impact:

Room Night Impact = Room night forecast with group – Room night forecast without group

Revenue Impact
The net change in the revenue after accepting the group quotation. This formula is used to calculate the revenue impact:

Revenue Impact = Revenue forecast with group – Revenue forecast without group

ADR Impact
The net change in the Average Daily Rate after accepting the group quotation. This is the formula used to calculate the ADR impact:

ADR Impact = ADR forecast with group – ADR forecast without group

Displacement Percentage
The percentage of the room nights associated with a group that result in displacement of transient bookings. This formula is used to calculate displacement percentage:

Displacement Percentage = (Total Displacement Rooms / Total Group Rooms Booked) X 100

where, Total Displacement Rooms = Sum of (Forecasted Constrained Demand + Group Rooms – Total Hotel Capacity) for all days in the group booking, Total Group Rooms = Total room nights for the group booking

Additional Relocations
The number of guests relocated after accepting the group quotation. This formula is used to calculate the number of additional relocations:

Additional Relocations = Relocations forecast with group – Relocation forecast without group

Daily Details

This section displays a day-by-day breakdown these key performance indicators (KPIs) for the selected rate tier—Proposed, Walk, Want, or Wish:
  • Impact
  • Room Nights
  • Revenue
  • Forecast KPIs

This section helps evaluate the impact of a group quotation for the selected dates individually.

Graph

This section displays the impact of the group on forecasted room nights.

The graph displays the room nights for the impacted dates of the group booking in a distinct color when you select the With Group key in the legend. When you hover over the graph, a tooltip displays the total room nights and the portion associated with the group booking.

You can select the Without Group key in the legend to view the forecasted room nights for the same dates without including the group.

The graph also displays the shoulder nights that are impacted by the group booking.

Alternative Dates

Use this section to generate quotations for the alternative arrival dates based on the currently selected rate tier (Wish, Want, Walk or Proposed).

You can use the Maximum ± Days field to select the alternate arrival dates for which the quotations are generated. A list is displayed with KPIs such as Revenue Impact, ADR Impact and Displacement Rate. The list is sorted based on the highest revenue impact. You can click the Quote option corresponding to an arrival date to generate the quotation for the alternative date.