Closing a cash drawer

Use the Close Drawer tab to close out a cash drawer at the end of a shift. The close drawer features enable a cashier to balance the cash and checks in the drawer and also includes a drop process that compares user-entered cash balance values with the system-stored values that verifies that a cash drawer is balanced. You can also print receipts for a cash drawer as necessary.

Different statuses indicate the current stage of closing of a cash drawer. The following list describes the different statuses:

  • In Use: Indicates that the cash drawer is currently being used.
  • Not Currently In Use: Indicates that the cash drawer is not currently being used.
  • Closing in Progress: Indicates that a currency has been entered when there are other currencies in the drawer that must be entered also.
  • Ready to Close: Indicates that the cash drawer report has been printed and the drawer is ready to be closed.

To close a cash drawer:

  1. Select Rentals > Cashier Banking.
  2. On the List View tab, select the cash drawer record to work with and click the Close Drawer tab.
  3. In the Shift Cash Details section, specify this information:
    Currency
    Specify the currency for which to enter details.
    Shift Cash Balance
    Specify the amount of cash contained in the drawer at the end of the shift. Closing Cash Balance is automatically updated based on the specified value.
    Cash Drop
    Specify the value of any cash drop. A cash drop is any amount of cash taken from the drawer to put into a safe or other device used for holding cash. Closing Cash Balance is automatically updated based on the specified value.
    Shift Check Balance
    Specify the sum of all the checks contained in the cash drawer for the shift.
    Shift Notes
    Specify any notes or additional information to associate with the closing of the cash drawer for the shift.
  4. Click Save. If the cash drawer is balanced with the information presently stored in the system and Currency Balanced is automatically selected.
    Note: If the cash drawer is not in balance with the balance information in the system, Currency Balance is not selected and a message is displayed in the message bar. Click Yes, to continue closing the drawer and to save the record. Click No to continue working without saving the record.
  5. Click Close Drawer. The cash drawer is closed and the cash journal information is saved. The Drawer Status is also set to Inactive and Assigned To is cleared.