Creating multi-vehicle reservations

Use the Duplicate Reservation button on the Reservation page to duplicate an existing vehicle reservation record, into one or multiple new reservations. This functionality creates an exact replica of the selected record, and includes mandatory copy of data in the following sections:

  • Renter
  • Itinerary
  • Vehicle
  • Discounts Rate

Once a reservation is completed and saved, with a reservation Status of either Reserved or Waitlist, the Duplicate Reservation button is enabled.

To create multi-vehicle reservations, :

  1. Select Reservations > Reservations.
  2. Create and save the new reservation that you want to duplicate.
  3. Alternatively, use the Search Reservation bar to find an existing reservation with reservation Status of either Reserved or Waitlist.
  4. Click Duplicate Reservation.
  5. Specify this information:
    Copies
    Specify the number of duplicate records that must be created. To limit the damage of accidentally creating high number of duplicate reservations, the value in this field must be equal to or less than the value in the location parameter MAXDUPLICATERES.
    Link Reservations
    If this check box is selected, the duplicate reservations created and saved by the system are linked together by the same reservation number with the -1,-2,-3 suffix. The linked reservations are displayed in the Linked Reservations block in the Renter/Itinerary section, and the Reservation Type is displayed as Multi-Vehicle. If the renter needs multiple reservations, but does not want the reservations to be associated or linked together, you can clear the Link Reservations check box. If this check box is clear, the duplicated reservations are not linked together and not displayed in the Itineraries section. However, if you search by the last name, all of the reservations are displayed.
    Group Email
    If this check box is selected, individual email is not triggered if an email is available on the record that is duplicated.
    Grouping
    Specify the grouping. You can use this values to filter and search various groupings of reservations such as HES reservations. When you specify grouping, the reservations are linked by the Grouping / Sub-Grouping and have individual Reservation numbers. This way, these reservations can also be Multi-Month reservations and all reservations can be searched in the Advance Search option on the Reservation screen by a particular Grouping or Sub-Grouping. These types of reservations are not displayed in the Itineraries section.
    Sub-Grouping
    Specify the sub-grouping. You can use this values to filter and search various sub-groupings of reservations such as HES reservations. When you specify sub-grouping, the reservations are linked by the Grouping / Sub-Grouping and have individual Reservation numbers. This way, these reservations can also be Multi-Month reservations and all reservations can be searched in the Advance Search option on the Reservation screen by a particular Grouping or Sub-Grouping. These types of reservations are not displayed in the Itineraries section.
    Preferences
    By default, this check box is selected and the preferences of the existing reservation are copied to the newly created duplicate reservations. If you clear the check box, the preferences are not copied.
    Traces
    By default, this check box is selected and the traces of the existing reservation are copied to the newly created duplicate reservations. If you clear the check box, the traces are not copied.
    Acquisition and History
    If you select this check box, the acquisition and history data is copied. If you clear this check box, the Channel for the duplicate reservations is defaulted to ResRent.
    Messages
    By default, this check box is selected and the messages of the existing reservation are copied to the newly created duplicate reservations. If you clear the check box, the messages are not copied.
    Value Added Services
    If you select this check box, the value added services are also copied to the duplicate reservations. If you clear the check box, the value added services are not copied to the duplicate reservations.
    Payment
    If you select this check box, the following fields are copied:
    • Payment type : Payment type of Points or Vouchers is not copied.
    • Card type
    • Card number
    • Expiration date
    • Name on the card
  6. Click Submit to create duplicate reservations.