Creating a payment batch

  1. Select Billing > Payment > Create Payment Batch.
  2. Type a unique identification number for the batch in the Batch Number field, or leave the field blank to have Infor Public Sector automatically assign a number.
    Infor Public Sector automatically assigns batch numbers based on a batch’s type, date, and number. For example, batch number U20171027-03 is made up of these characters: U (Utility type batch) 2017 (year) 10 (month) 27 (day) 03 (number created that day).
  3. Specify the starting date for the payment batch in the Batch Date field.
    Payments received before this date cannot be added to the batch.
  4. If you know the number and amount of payments in this batch, specify those values in the Batch Count and Amount fields.
    You might specify this information if you’re creating the batch for a group of payments from an outside source such as from a cashier’s office. When payments are received into the batch, Infor Public Sector compares these to the actual quantity and amount received. To prevent mistakes, Infor Public Sector won’t post a payment batch if the count and amount that you specify don’t match the values calculated by Infor Public Sector.
  5. If you want to post payments to customers' accounts as soon as they’re added, select the Auto Post check box.
  6. Select the Credit New Penalty check box if you want to add credits for any penalties that were assessed after a payment was received.
    Sometimes payments are not entered into the system until a day or more after they are received. For example, a payment may have been made at a third party location such as a post office. As a result, a customer's account may have been penalized even though a payment was received on time. If you select this check box, then Infor Public Sector will add adjustments to credit such penalties during the payment posting process. Infor Public Sector adjusts both paid and unpaid penalty and penalty interest charges that were posted to the line item on or after the payment's received date.
  7. Click Save.
    Infor Public Sector creates the batch and shows the batch number and a message that the batch was created successfully. You can now add payments to this batch using Receive Payment or Process Payments.
  8. Click Yes to create another batch or No if you’re finished creating batches.