Budget number selection

The journal entry for each transaction specifies the transaction amount, a debit budget number, and a credit budget number. If you are using the General Ledger feature to create journal entries, the Journal Run task follows theses steps to get the correct budget numbers for each transaction.
  1. Select general ledger accounts. In General Ledger Setup, transaction types are not mapped directly to budget numbers but to GL accounts. The first step is to get the debit and credit GL accounts.
    • Find the cells in the GL ACCOUNT MAPPING grid that match the transaction description and amount.
    • If the transaction is a write off, use the corresponding cells in the Write Off row instead.

      See Write offs.

    • If no GL account is specified in a particular cell, get the account from the corresponding cell in the Suspense row.

      See Suspense accounts.

    • If the transaction meets the conditions for one of the system-defined GL account overrides, use the specified override accounts instead.

      GL account overrides

  2. Get the debit and credit budget numbers for the selected GL accounts.
    • Find the budget numbers for the debit and credit GL accounts.
    • If no budget number is specified for a GL account, then use the budget number for the Debit Error Suspense account or the Credit Error Suspense account.
    • If the transaction meets the conditions for one or more budget number overrides, use the budget numbers specified by the overrides instead.

      See Budget number overrides.