Setting up the general ledger codes

  1. On the sidebar, select General Ledger Interface > Ledger Maintenance.
  2. To create a new general ledger code, click Add.
  3. Specify this information:
    Ledger
    Specify the unique code for the ledger.
    The associated posting periods, project offset account, and receipting defaults information are also displayed for the selected ledger record.
    Description
    Provide a full description of the general ledger.
    While assigning a description to a ledger is optional, we recommend that you provide a recognisable description for all ledgers.
    Active
    Select this check box to set the general ledger as active and available for posting.
  4. Set up the transaction posting periods for any financial year:
    1. Scroll down on the Ledger Maintenance form.
    2. Specify this information in the Posting Period tab:
      Period
      Specify the posting period. For example, 1 for January.
      Year
      Specify the year in which the period happens. The combination of period and year must be unique.
      Description
      Provide the description for the period and year. For example, January 2020.
      Current Period
      Specify the start date of the period. You can also specify the end date of the period.
      Active
      Select this check box to set the period as active and available for posting.
  5. Set up an account to be used as the revenue account wherever a project code has been nominated within Pathway:
    1. Click the Project Offset Account tab.
    2. Specify a general ledger account in the Account field. Optionally, you can click the search icon to select an existing account.
      This account is used as the override revenue account on any module that has nominated a project code.
      Note: If the revenue account within each module must be used in conjunction with the project code, then defining a project offset account is optional.
  6. If the posting of income through the Receipting module is directly updated to a general ledger account code, then you must set up the bank account:
    1. Click the Receipting Defaults tab.
    2. Specify this information:
      Default Bank Account
      Specify a general ledger default bank account (debit account) where the receipt line will be posted.
      The cashier can override the default bank account during receipt entry.
      Tax Code
      Specify the tax code to post general ledger receipts. You can leave this field blank so that the tax on general ledger receipts is not calculated.
  7. Click Save.