Setting up debtor ledger codes
- On the sidebar, select Accounts Receivable Interface > Ledger Account Maintenance.
- Click Add.
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Specify this information:
- Ledger
- Specify the ledger code. Optionally, you can click the search icon to select an existing ledger. Ledger codes are configured in the General Ledger Interface > Ledger Maintenance menu.
- SubLedger
- Optionally, specify the description of the sub ledger used. You can specify a maximum of 6 characters.
- Active
- Select this check box to set the ledger as active. If the ledger is inactive, its code is not available.
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Click Details.
Note: This button is enabled if the selected ledger is active.
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Specify this information:
- Taxable
- Select this check box to indicate that the tax should be calculated on the current debtor ledger. If selected, a tax code must be specified.
- Non-taxable Type
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If the Taxable check box is clear, then specify a non-taxable type.
Australian sites use GST Free and Division 81 only. Financial systems can use these values, as the applicable codes are output in the Pathway financial transaction file:
- N: GST Free
- X: GST Exempt
- 8: Division 8
- I: Input Tax
- O: Out of Scope
- E: Export Sales
- Z: Undefined
- Tax Code
- Specify the tax code applicable to the current debtor ledger. This code determines the amount of tax calculated and the general ledger accounts to which the tax amount is to be written. This field is only available when the Taxable check box is selected.
- Bank Account
- Specify the bank account to be used when posting receipts for debtor main file records that are linked to this ledger or sub ledger. Click the search icon in the Account field to select an existing bank account.
- Revenue Account
- Specify the revenue account to be used when posting receipts for debtor main file records that are linked to this ledger or sub ledger. Click the search icon in the Account field to select an existing revenue account.
- Click Save.