Converting e-mail address

The search profile and processing options in the E-mail Address Conversion Control form are included in the conversion. A summary message is sent to the user after the conversion process.
  1. On the sidebar, select System Administration > System Parameters > E-mail Address Conversion.
  2. Specify this information:
    Users With Existing SMTP Addresses
    Select this check box to include users with addresses that are already in the name@domain format. This field is useful if an organisation is making basic changes to its address format or changing domain names.
    Users Missing Addresses
    Select this check box to include users without email address at all and populate the users' address field.
    Name Separator
    Specify the character to be used to separate a user’s first and last names to form the name part of an Internet address. For example, John_Smith@council.gov.au is the result of using an underscore as a separator for the user name John Smith. You can leave this field blank, in which case there is no separator character between the first and last names.
    Number of First Name Characters
    Specify the number of characters from the start of the first name to be included in the name part of the email address. For example, J.Smith@council.gov.au is the result of setting this field to 1. If left blank, then all the first name characters are included in the name part.
    Domain
    Specify the site’s email address domain. For example, council.gov.au.
    Description
    Provide the detailed description of the record. You can also specify when to run the job.
  3. Click Submit.