Access/Default Access

Use this field to determine how the variable value is to be displayed and treated in application event-generated messages.

Note: This setting is accessible only for Prompt or Notify event actions.

Select one of these options:

Option Description
Default

For a Notify action, this is equivalent to Read-Only.

For a Prompt action, this is equivalent to Writable.

Hidden This option causes the variable value to not be displayed in event messages. This effectively makes it invisible.
Read-Only This option causes the variable value to be visible in event messages, but does not allow it to be changed.
Writable This option causes the variable value to be visible in event messages and also allows recipients to change it before responding to the message.

This option is only available with Prompt type actions.

Mandatory This option causes the variable value to be visible in event messages and also requires recipient to set it to some value when responding.

This option is only available with Prompt type actions.

On the Event Variable Groups form, use this field (Default Access) to control how the variable value is to display in messages.

On the Event Actions form, you can use this field setting (Access) to override any setting made for the variable on the Event Variable Groups form. To create the override, keep these rules in mind:

  • This setting is available only for messages generated by Prompt and Notify event action types.
  • The override must be made using the grid on the Variable Access tab. This tab is only accessible when you click Show Details.