Setting the user preference for list caps

Before you reset the cap for list items, consider using one or more of the techniques described in the help topic Working with user caps on list items.

Note: System administrators can override the Retrieve all or Use specified max setting with a system-wide maximum record cap. For example, if you set the record cap to display up to 500 items, but the system administrator has set a system-wide maximum of 250, the maximum number of items you can display in one retrieval is only 250.

Any change you make to the cap lasts only until you exit the application. The next time you open the application, the default cap is applied.

  1. Select View > User Preferences.
  2. If you use the web client, then click the Behavior tab. If you use the Windows client, then click the Runtime Behaviors tab.
  3. In the List Record Cap section in the web client, or in the User List Record Cap section in the Windows client, select any of these options:
    • Use Default: To use the system default cap setting, which is set to 200, select this option. This is the default option.
    • Retrieve All: To display all items in a list and override the system default setting, select this option.
      Caution: 
      Consider carefully before selecting this option. Unlimited retrieval of a collection can degrade system performance.
    • Use Specified Max: To set your own maximum cap, select this option. If you select this option, then you must also specify a value in the field next to it.
      Note: 
      • Even with this setting, you cannot retrieve a number of list items greater than any farm-wide record cap or a User Preferences Max Record Cap setting.
      • Transferring a large number of list items to your system can degrade system performance.

      If you select the Use Default option, then -1 displays in this field. If you select the Retrieve All option, then 0 displays in this field.

  4. Click OK.
    To refresh a list, specify a wildcard character in the list box and then click the drop-down arrow. The default wildcard character is the asterisk (*) character.
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