Managing accruals per period

Depending on the settlement frequency and period type used for each Supplier Rebate Agreement, a set number of periods is generated and visible in ‘Sup Rebate Agr Trans Per Period. Display’ (PPS483). The record is generated upon setting the supplier rebate agreement status to 40 - Active in (PPS475).

The generating total value, the total rebate base amount, the agreed amount and status for each period and year, for each Supplier Rebate Agreement Number can be viewed in (PPS483). The accruals for each period is viewed in this program and the status field indicates if the period is 10 – Active, 70 – Claimed, or 90 – Blocked/Expired.

Upon running Option 10 – Update from Invoice through (PPS477), the active period shows the total values in each column and the record is set in Status 10 – Active, until a claim invoice is generated.

The Generating Total value and the Total rebate base are continuously updated throughout the lifetime of the Agreement, until it is closed or expired in (PPS475), (PPS478), and PPS483).

If a period is erroneously closed prematurely and one or more transactions are not included, the rebate transaction is allocated to the next open period if available. This is viewed in either (PPS484) or in (PPS478).