Use Authorization in Procurement

Outcome

Based on the authorization level defined, the authorized users are allowed to release planned purchase orders and purchase orders.

The information is stored in Authorization Table (MPAUTD).

Authorization is provided to unauthorized users to place purchase orders and limit the purchase amount on a specific order.

For example, a user can be authorized to place a purchase order for a maximum amount of money. If the user tries to place an order that exceeds the allowed amount, the purchase order will be stopped. It will then have to be authorized by a user with higher authority for further processing.

Before you start

Settings for purchase order authorization must be defined. See Define Purchase Authorization for User.

Follow These Steps

Authorization of Planned PO

1. Start 'Planned Purchase Order. Open' (PPS170/B).

2. Select the planned purchase order that requires authorization.

   The status of the purchase order must be 50 with the warning message code "F".

3. Authorize the planned purchase order by entering the user signature on the (PPS171/F) panel.

4. Press Enter to finish and return to PPS170/B.

   The warning message code "F" does not appear now.

   Now you can release the planned purchase order by selecting option 11=Release.

Authorization of a PO

1. Start 'Purchase Order. Open' (PPS200/B1).

   The purchase order status must be12 = Order stopped authorization required.

2. Authorize the purchase order by entering the user signature on the (PPS200/F) panel. Press Enter.

   The purchase order now has status 15= Ready for printout. (If the order is stopped because of accounting errors it will instead be assigned status 13 or 14.)

   The status of the purchase order is now 20=Document printed/sent.