Subcontracting on WOs with simplified addition of extra work performed or parts used by the supplier

Use this document to understand how you can work with subcontracting when you need to add additional work performed by the subcontractor or parts used. This is a typical plant maintenance scenario. You receive one invoice for the purchase order completed by the subcontractor and prefer to have all work and all parts used on the same PO.

Outcome

The subcontracted work, including parts used and extra work performed, is included in the same PO and reflected in the WO in 'Work Order.Open Line' (MOS101).

Before you start

Verify these settings before you start:
  • A work order exists with a subcontracted operation.
  • A purchase order and line with category 60 or 65 is created from the subcontracted operation.
  • The 'Purchase Order Type. Open' (PPS095) typically has parameter 380 'Inventory Management' set to 0. This setting applies when the subcontractor performs the work on-site.
  • Non-stocked items with item category 00 are defined for different types of parts and extra work, to be used as substitute items on the subcontracting PO. For example, subcontracted parts and subcontracted extra work, and other types.
  • Text type 'C' is added behind the WO type for the text handling to work.

    See Text handling.

Follow these steps

Follow these steps when adding additional work or parts:
  • Position on the subcontracting operation in (MOS101). See the PO number in the list.
  • Use related option 40='Purchase order' to open 'Purchase Order. Display Lines' (PPS220).
  • Use related option 11='Purchase order lines' to open 'Purchase Order. Open Lines' (PPS201).
  • Add one or more lines with predefined non-stocked items representing additional work or parts used. The WO reference number is proposed as the first subcontracting operation, to which the material lines should be connected in (MOS101). You can change to another operation during create mode. After creation, the reference order line is replaced with the material sequence number created on the WO.
  • Return to (MOS101).
  • Use related option 23 in (MOS101) to perform goods receipt of both non-stocked items and the subcontracted operation.
  • To reverse a faulty goods receipt, use 'Delete' in 'Purchase Order. Display Line Trans (PPS330)', if needed.
  • After completing all required steps, close the work order.
  • Process invoice match as normal.

Text handling

When you create a subcontracted operation in (MOS101), you can create a text block. This text block follows both the planned and released purchase orders. When you specify text in the two text lines on (MOS101/H), a text block is created. Add text type 'C' in the text table behind the WO type to enable this feature. All text blocks follow both the planned and released purchase orders.
Note: The same handling of text lines also exists in the API transaction AddOp/ChgOp in (MOS101), AddOp/ChgOp in (MOS170MI), and (MOS171). This feature is not limited to subcontracted operations.
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