Reverse voucher

Use this procedure to reverse an incorrect voucher. Reversal means that the voucher is offset. This needs to be done when:

  • The voucher is incorrect and its accounting lines must be corrected.
  • The accounting date is incorrect.

Alternative procedure

An alternative way of correcting an incorrect accounting line is to follow the procedure described in Create Corrective Voucher in the General Ledger.

Outcome

  • Reversal of voucher due to incorrect accounting lines: A new voucher is created with a new voucher number and the same accounting date and transactions, but with reversed amounts. If the field 'Change D/C rvs' is enabled a new voucher is created with the same amount signs but with reversed debit and credit code. The field 'Change D/C rvs' is only applicable for divisions that have 'Debit/credit cd' enabled on (CRS750/E).
  • Reversal of voucher due to incorrect accounting date only: Two new vouchers are created with two new voucher numbers. The first is created with a new voucher number and the same accounting date and transactions but with reversed amount signs or reversed debit/credit code. The second new voucher is created as a copy of the original voucher but with a new accounting date.
  • In both cases, any Accounts Payable and Accounts Receivable transactions in the voucher are reversed so that the invoices are open again. The same voucher number series and FAM function as in the original voucher are used.
  • The voucher is automatically reconciled internally.
  • An accounting journal is printed and, when applicable, also sub-ledger journals.
  • For customer invoices available in 'Invoice Header. Open' (CMS500), the Reversal status (field RVST) is set to:
    • 20-Reopened if the invoice is open after the reversal, the accounting date of the new voucher is updated on the invoice header. The BOD status (field BODS) is reset to 90-Recreated that triggers a replacement SyncInvoice BOD.
    • 90-Reversed if the invoice is cancelled after the reversal. The BOD status (field BODS) is reset to 90-Recreated that triggers a replacement SyncInvoice BOD.

Before you start

There are no prerequisites before you can reverse a voucher.

Follow these steps

  1. Select one of these alternatives:
    • Start 'Voucher. Reverse' (GLS900) directly from the menu.
    • Select option Reverse in 'Voucher. Display' (GLS200/B).
  2. In (GLS900), specify the accounting year, voucher number, select how to manage debit/credit code, and to change only the accounting date of the voucher, select the 'Voucher on new accounting date' check box. Press Enter.
  3. On the F panel, review the information displayed on FAM function, accounting date, and voucher text used in the original voucher.
  4. Specify a new date and a voucher text. Press Enter.
Note: 

The proposed value for field 'Change D/C rvs' in (GLS900) is set on 'Settings – General Ledger' (CRS750/E).

For transactions that use accounts with the 'DR/CR code lock' parameter activated in 'Accounting Identity. Open' (CRS630), the transactions are always reversed by using reversed amount signs.

Control of government status for customer invoice

For a voucher related to customer invoices available in (CMS500), a control is carried out of the Government status (field GINS).

  • If the voucher is reversed without a new date:
    • If one of the invoices included in the voucher has a government status 15-45 or 90, reversal is not allowed.
    • If one of the invoices included in the voucher has a government status 10, a warning is displayed, but reversal can be done.
    • If all invoices included in the voucher have a government status 50 or 99, reversal is allowed.
  • If the voucher is reversed with a new date:
    • If one of the invoices included in the voucher has a government status 15-45 or 90, a warning is displayed, but reversal can be done.
    • If one of the invoices included in the voucher has a government status 10, a warning is displayed, but reversal can be done.
    • If all invoices included in the voucher have a government status 50 or 99, reversal is allowed.

Vouchers related to customer invoices are vouchers having a FAM function equal to AR20, FA50, MF01, OI20, CO20, or SO20.

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