Display Balance Information

Before You Start

• Balance keys, which indicate the information stored in the balance file and the order in which this information is displayed, have been activated in ‘GL Balance File Key. Open’ (GLS690).
• The balance keys are populated with values in ‘GL Balance File. Update with Outcome’ (GLS915) and ‘GL Balance File. Update with Budget’ (GLS920).
• A column template is created in ‘Column Template – Balance Inquiry. Open’ (GLS216).
• If the column template is used to retrieve budget values, the Budget check box must be selected for the balance keys to be used in combination with the template in ‘GL Balance File Key. Open’ (GLS690/E).
• There are transactions registered in the system.

Follow These Steps

1. Start ‘GL Balance File. Display’ (GLS215/B).

2. Select one of the following alternatives:

3. Enter the period and select a column template. The period for the column template is always based on the period displayed on-screen.

4. Select a balance key to regulate the balance dimensions displayed. Enter the From and To values for the balance dimensions.

5. To display detail lines with zero entries in both columns, press F13 = Settings and select the ‘Display zero lines’ check box in (GLS215/P). Note that heading lines and total lines are always displayed.

   At central company level, you can also select currency and exchange rate type on the P panel. This may be useful when a central user wants the balance file to display converted values from different divisions having different currencies. The exchange rate used is the rate valid on the last day of the period specified in (GLS215/B), retrieved from the division in which the transaction originated.

6. Select an sorting order. This determines how many of the seven dimensions in the balance key are displayed.

7. To display additional information, select option 5 = Zoom. This raises the value of the sorting order by 1, still using the selected ID as the range for the balance key.