Create Fixed Asset Under Construction Proposal in (FAS660)

Create a fixed asset under construction proposal using the program 'FA Under Construction. Open' (FAS660). You can use this program to ensure that costs recorded to a specific project are activated against a fixed asset.

Limitations

  • When creating a proposal in (FAS660), you can only include one project in the selection.
  • If a proposal is created in (FAS660) from a blank division, only one division is included in the selection.
  • Job scheduling is not supported by (FAS660) because activating fixed assets under construction is a manual process.

Outcome

A fixed asset under construction proposal is created in (FAS660) with either proposal header status 20='New' or 99='No records selected'.

Unreconciled general ledger transactions posted on a fixed asset under construction accounts that match the selection criteria for the proposal are listed in 'FA Under Construction. Open Details' (FAS661). The transactions are only selected if they are not already included in a different proposal in (FAS660).

The amount displayed for each transaction in (FAS661) is the local currency amount of the transaction in the general ledger. Even though the foreign currency amounts in these general ledger transactions are in different currencies, their local currency amounts can still be accumulated to a total amount, expressed in local currency, for the proposal.

A proposal number is retrieved from number series 50-F in 'Number Series. Open' (CRS165). This number is assigned to all general ledger transactions selected for the proposal as additional information number 042 in 'General Ledger. Display Additional Info' (GLS212).

A printout of the proposal is created (FAS663PF) with these information about the selected general ledger transactions: Accounting string, accounting date, FAM function, voucher name, voucher number series, voucher number, journal number, journal sequence number, VAT code, voucher text, recorded amount, status of the transaction - included or excluded - and division of the transaction. The general ledger transactions are sorted by account and accounting date, with subtotals per account. If there is more than one transaction for the same account and accounting date, the transactions are sorted by journal number and journal sequence number.

The proposal is saved in these tables:
  • FFACAH: Listing name and status of all fixed asset under construction proposals
  • FFACAD: Listing detailed general ledger transactions included in each proposal

Fixed asset under construction proposals is stored under the division in which they are created, as well as if the proposal was processed from a blank division.

Before you start

Before you start, you must meet the starting conditions listed in Create or Update the Acquisition Cost of Fixed Assets with Project Costs through (FAS660).

Workflow

Follow these steps to create a fixed asset under construction proposal:
  1. Start 'FA Under Construction. Open' (FAS660).

    The B panel is displayed, listing the previously created fixed asset under construction proposals.

    If you are logged on to a blank division, you must select a division on (FAS660/B).

  2. Use option 1='Create' on (FAS660/B) to create a new proposal.
  3. Specify your selection criteria for the new proposal on (FAS665/E) as described in steps 4 to 7.
  4. Select the 'Project no' for which the proposal should be created.
  5. Specify the 'To date'. All transactions until the selected to-date are considered.
  6. Specify the 'Name' field for the proposal. This field is used to sort the proposals based on the name when using sorting order 3 on (FAS660/B).
  7. Optionally, specify the fields 'From' and 'To' for accounting dimensions 1 to 7. If you fill in a selection for any of the accounting dimensions, only transactions posted on an accounting string matching these selection criteria are selected for the proposal.
  8. Press Enter to create a new proposal and return to panel (FAS660/B) where the newest proposal is displayed at the top of the list if sorting order 1 is used.

During processing, the proposal header status is set to 10='In progress' and the proposal progress is set to 1='Creation in progress'.

When the job is finished, a new proposal is created with the proposal header status set to 20='New' and proposal progress is reset to 0='The proposal can be processed'. If no records are included in the proposal, the proposal header status is set to 99='No records selected'.

List proposals on (FAS660/B)

On (FAS660/B), all fixed asset under construction proposals are listed with information about their creation dates, created by, status, the project for which the assets are created, and the total amount of each proposal.

On (FAS660/B), you can sort the proposals based on these standard sorting orders:
  • 1-Proposal number: In descending order with the newest proposal at the top of the list
  • 2-Project number: The proposals created for each project number are sorted by proposal number in descending order
  • 3-Name: Set by the user on (FAS665/E) when creating the proposal
  • 4-Created by: The user ID of the user who created the proposal

You can also configure your user-defined sorting orders in 'Sorting Order. Open' (CRS022), accessed from (FAS660/B) by prompting the 'Sorting Order' field twice.

For the sorting orders, you can configure your user-defined views in 'View. Open' (CRS020), accessed from (FAS660/B) by prompting the 'View' field twice.

For the standard sorting orders, you can filter using these fields on (FAS660/B):
  • Proposal header status (From-To)
  • Proposal progress (From-To)
  • Division
    Note: This field is only displayed when you are logged on to a blank division.

    When you specify a value in this field, the proposals created for the selected division are listed.

Statuses displayed on (FAS660/B)

These are the statuses displayed on the proposal header status and proposal progress:
  • Proposal header status
    This field indicates the current status of the proposal. These are the statuses on this field:
    • 10='In progress': This is a temporary status set during the creation of a proposal.
    • 20='New: This status is set when a proposal is created.
    • 90='Activated': This status is set when a proposal is activated.
    • 99='No records selected': This status is set when a proposal is created without any records.

    When the proposal header status is 10 when creating a proposal, the proposal is not available for further processing.

    Deleting of a proposal is only allowed when the proposal header status is 20 or 99.

  • Proposal progress
    This field indicates if work is in progress for the proposal. These are the statuses on this field:
    • 0='The proposal can be processed'
    • 1='Creation in progress'
    • 2='Change in progress'
    • 4='Delete in progress'
    • 6='Printing in progress'
    • 9='Update in progress'

    Processing the proposal is only allowed if the proposal progress is 0.

    If a proposal number in (FAS660) is in a blocked status where the proposal progress is not equal to 0, and the proposal cannot be processed, you can use correction ID FA61 in 'Program Problem. Solve' (CRS418) to reset proposal progress to 0. This option is only available for proposals in proposal progress 2, 4, or 6.

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