Create payment type
Use this procedure to create a payment type. A payment type is a user-defined subcategory of a specific payment class.
Outcome
A variance of a payment class is defined for a specific type of payment. In its basic form it consists of a name and the payment class to which it is connected. The payment types can be reviewed in 'Payment Type. Open' (CRS078).
Use the payment types for these purposes:
Accounts Receivable
- Create payment methods for accounts receivable in 'AR Payment Method. Open' (CRS076)
- Specify customer checks for direct or later allocation to invoice in 'Payment Document. Enter' (ARS105).
- Select supplier invoice records to be paid in 'Suppl Payment Proposal. Create' (APS131) or 'Suppl Payment Proposal. Select' (APS635).
- Select payment documents or invoices to be remitted to the bank or a factoring company in 'Bank Remittance. Create Proposal' (ARS301) or 'Remit Direct Debit and Factoring. Select' (ARS415).
- Print lists of checks or drafts in 'AR Portfolio. Print Specification' (ARS560).
- Identify remitted payment documents or invoices in 'Bank Remittance. Reconcile Payment' (ARS350) and 'Bank Remitt. Reconcile Payt per Due Date' (ARS355).
- Identify remitted payment proposals in (ARS410) in status 90-Confirmed and 95-Completed.
- Create bank quotas for defining the banks to which customer checks/drafts should be sent for redemption in 'Bank Quotas. Open' (ARS955).
Accounts Payable
- Create payment methods for accounts payable in 'AP Payment Method. Open' (CRS071).
- Create a supplier payment proposal in 'Suppl Payment Proposal. Open' (APS130) or 'Suppl Payment Proposal. Open' (APS630).
- Review the accounts payable portfolio in 'AP Portfolio. Print Specification' (APS560).
The parameter file (CSYTAB) is updated.
Before you start
- The company must have well-defined routines for processing invoices and payments.
Parameters to set
Used for Payment Class | Field | Description |
---|---|---|
0–6 | Payment class | The field indicates a predefined, overall category of payments. |
0-4 | Payment receipt | The field indicates whether payment receipts should be created when manual payments are specified in (ARS105) or (ARS110). |
1, 2, 4 | Remittance method |
The field indicates the remittance method used for checks and bills of exchange (drafts). These are the valid alternatives, checks:
|
1, 2 | Postdated check |
The field indicates whether the payment type is reserved for postdated checks. A postdated check is basically a check with a due date. The check is entered preliminarily in 'Payment Document. Enter' (ARS105) or 'Payment Received. Record' (ARS110). However, the account entries are not created until you update the proposal for account entry generation in around due date in 'Postdated Check. Create Account Entries' (ARS320). This is based on the FAM function used for entering the check.
Note: The 'Calculation of accounting method for postdated check' field for the payment method to which the payment type is connected controls the accounting date to be set when the proposal is updated.
After this, the check is processed as a regular check. |
1, 2 | Cancel customer risk |
The field indicates when the customer risk for postdated checks in the AR balance file is canceled. These are the valid alternatives:
|
5 | Agreement type | The field indicates whether the direct debiting statement must be based on a valid customer agreement registered in 'Direct Debiting Agreement. Open' (ARS450). |
5 | Electronic confirmation |
The field indicates whether account entries are created when confirming the bank remittance containing direct debiting payments in (ARS300) or (ARS410). If you do not select the check box, these happen:
Select the check box to perform these actions:
See Reconcile customer payments through direct debiting or factoring in (ARS410) for the electronic confirmation in (ARS410) details. |
6 | Factoring company |
The field indicates the external factoring company to which the company's customer invoices are sold. To enable factoring, the payment type must be included in a payment method that is connected to the affected customers in 'Customer. Open' (CRS610). |
6 | Fixed factoring charge |
The field indicates the amount that the factoring company charges for each remitted invoice. The amount is specified in local currency and automatically converted to the invoice currency at remittance. The charge is displayed per invoice in the remittance proposal created in 'Bank Remittance. Open' (ARS300)or 'Remit Direct Debit and Factoring. Open' (ARS410). When the final remittance statement is created, the charge is posted according to accounting rule AR75-192.
The remitted amount minus the charges is displayed in (ARS350) or (ARS410) when reconciling the payments.
Note: Even though it is technically possible to enter a remittance charge both as an amount and as a percentage, this is seldom recommended. In such a case both values would be used to calculate the charges.
|
6 | Factoring charge in percent | The field indicates the percentage of the invoice amount of each remitted customer invoice that the factoring company charges. |
4 | Bank confirmation type | The field indicates whether bank confirmation per remittance number or per due date is used.
These are the valid alternatives:
Note: You must set the remittance method to 2 when the bank confirmation type 2 is selected.
|
Follow these steps
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Start 'Payment Type. Open' (CRS078).
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Specify a two-position alphanumeric ID for the type. Click New.
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On the E-panel, specify the relevant values according to the table above. Press Enter.