Define Standard Opening and Closing Comments for "Open Item" Statement of Account

This document explains how you predefine standard texts that will be printed on "open item" statements of account in accounts receivable.

Outcome

Standard opening and closing comments and signature definitions are created for each language. They can be reviewed in 'AR Statement of Account. Enter Text' (ARS005).

The standard texts are automatically proposed in the language specified for the payer/customer in 'Customer. Open' (CRS610/E) when you create a statement of account in 'AR Statement of Account. Open' (ARS140) or 'AR Statement of Account. Open' (ARS640).

The comments are saved in the parameter file (CSYTAB) and copied to the tables storing the statement of account information per payer (or customer) when creating the statement of account proposal in (ARS140) (information stored in the FSTMT2 table) or (ARS640) (information stored in the FARSAD table).

Before you start

The language specified for the comments must be defined in 'Language. Open' (CRS010).

Follow these steps

Start 'AR Statement of Account. Enter Text' (ARS005).
On the B panel, specify the language used for the comments. Click New.
On the E panel, specify a description (required) and a name.
Specify the opening comment (also called pre-text), that is, the text presented before the actual list of invoices on the printed statement (optional). Press Enter.

The comment may consist of up to nine lines.

To specify that a line in the comment should be left blank when printed in the final statement of account, specify an asterisk (*) in the first position of the line.
On (ARS005/F), specify the closing comment (the post-text), that is, the text presented after the list of invoices on the statement (optional).

The criteria for creating a closing comment are identical to those of the opening comment.
Specify whether a signature line should be printed and specify a signature heading (optional values). Press Enter.

The signature line consists of three lines in a row (name–place–signature) and is automatically printed at end of the statement if this parameter is activated.

The signature heading is printed above the signature line. If the heading is defined, it is automatically proposed when creating a statement of account proposal in (ARS140) or (ARS640).