Adjust supplier payment proposal in (APS630)

On (APS630/B), you can sort the proposals based on one standard sorting order and two standard view descending orders. You can also configure your own user-defined sorting order and view in 'Sorting Order. Open' (CRS022) and 'View. Open' (CRS020).

• If an error report is printed, see the Adjust the settings based on the error report section.
• To change the payee or other values in the accounts payable file, see the Change the payee and other invoice values in the Accounts Payable File section.
• To change the basic data for the entire proposal, see the Change the basic data for the proposal section.
• To change separate records in the proposal, see the Change the separate records in the proposal section.
• To manually add new invoice records without having to create a new proposal, see the Add a new invoice record to the proposal section.
• To print and review a simulation of payment documents and account entries when the proposal is confirmed, see the Create a preview of simulated payment documents and account entries section.
• View additional information about the invoice.
• If the proposal is correct, see Perform supplier payments based on payment proposal.

You cannot change the bank account if you opted to use bank quotas when creating the proposal.

Trade code break levels are considered if used in the proposal. When a payment proposal is changed, other fields such as payee, payment date, cash discount, company bank account, and supplier bank account of the invoice are also considered for grouping the invoices per payment document. For example, when you change the payment method through the company bank in the related options of (APS630), the trade code break level selected in (APS091) is considered. If the combination is not located in (APS091), the system applies the ordinary grouping.

If the previous payment method has a grouped payment code 2, you can only change to a payment method with the same code.

If used by the invoices included in the proposal, parallel invoice numbers are also considered.

If the new payment method has a payment class other than 3 or 5, the parallel invoice number is removed.

Trade code break level is considered if used in the proposal. When a payment proposal is changed, other fields such as payee, payment date, cash discount, company bank account, and supplier bank account of the invoice are also considered for grouping the invoices per payment document. For example, when you change the payment method through the company bank in the related options in (APS630), the trade code break level selected in (APS091) is considered. If the combination is not located in (APS091), the system applies the ordinary grouping.

You can change the payment date if the payment method used has the group payment code 0 or 1.

If the previous payment method has group payment code 2, you can only change to a payment method with the same code. If you change the payment method and bank, the invoice is automatically included in a new proposal when returning to (APS630/B).

If used by the invoices included in the proposal, parallel invoice numbers are also considered.

You can change or delete the parallel invoice number. If the payment method has a payment class other than 3 or 5, the parallel invoice number is removed.

The trade code break level is considered in the proposal if the combination of payment method and bank account ID of the proposal is defined in (APS091). If not, ordinary grouping of invoices is used. When a payment proposal is changed, other fields such as payee, payment date, cash discount, company bank account, and supplier bank account of the invoice are also considered for grouping the invoices per payment document. For example, when changing the payment method, payment date, and supplier bank directly on the (APS631/E) panel where you can also change the trade code, the trade code break level selected in (APS091) is considered. If the combination is not located in (APS091), the system applies the ordinary grouping.

If you reduce the amount to pay, that means you only make a partial payment.

Ensure that the current date or a later date is set as the new cash discount date. You can add a cash discount even if the original invoice does not include any connected cash discount terms.

This text is only saved in the proposal file and is not printed on the final payment document. If an external text is specified for the invoice on (APS201/T), this text is automatically displayed.

If a parallel invoice number is used, you can change it on (APS631/H). If a check digit method is defined for this payment method and the country of the payee in 'Additional Payment Reference for AP. Open' (CMS091), an input control of the check digit is carried out. If the check digit is invalid, a warning message is displayed. The check digit method is used when calculating and controlling the check digit in a parallel invoice number.

Optionally, if an alternative check digit method is specified, this method is used as the input control of the parallel invoice numbers. The alternative check digit method is used if the check digit is not valid for the first specified check digit method. If the check digit is incorrect, a warning message is displayed.

If the check digit is correct when using the first check digit method, no controls are applied. But if the check digit is incorrect and an alternative check digit method is specified, this check digit method is used instead for controlling the check digit.

If the check digit is incorrect for both the check digit methods, the check digit is invalid and a warning message is displayed.

Numeric values must be used to calculate and control the check digit. If the parallel invoice number is blank, no input control is done. If the check digit method is blank in (CMS091), no input control is done.

If no rule is found in (CMS091) for the payment method and the country of the payee during the input control of a parallel invoice number, an alternative approach is used. However, if there is a rule for this payment method and the payee country is blank or serves as a catch all, this method is applied instead.

The input control is only done for invoices with AP payment methods that have payment class 3='Bank transfer' and 5='Direct debiting'.

• Specify a positive or negative cash discount amount manually. You must specify a negative amount to pay back the cash discount that is not approved by the supplier.
• Specify a positive or negative cash discount percentage.
• Specify a cash discount date that can be past the due date of the invoice or the current date, or both.
• Reduce the amount due without adjusting the gross amount due.

The record receives status 3, which is displayed if sorting order 1 or 2 is selected.

The value in the 'Amount due' field is reduced with the corresponding amount.

You can unblock a previously blocked record by selecting option 6 = 'Release'.

Open invoices that are not included in another payment proposal are displayed for the payee on 'Accounts Payable. Display' (APS200/B).

The invoices are included in the proposal. The payment method of the original invoice is automatically changed to the payment method of the proposal. If the proposal payment method is used for bank transfer with transfer method 3, there is an automatic checking of the validity of the bank information for the selected invoices.

The trade code break level is considered in the proposal if the combination of payment method and bank account ID of the proposal is defined in (APS091). If not, ordinary grouping of invoices is used.

The same documents and accounting journals are printed are printed similar to when the proposal is confirmed, but the financial system is not updated.