Perform goods receipt per package and delivery

You can receive goods for a purchase order (PO) and report the receipt at the delivery note level, item level, package level, or items-per-package level.

Delivery notes and packages are used to store shipment and container details, enabling the use of deeper structures such as containers, pallets, and boxes.

Outcome

  • Goods receipt is performed at the delivery note level, including cases where packages exist across multiple levels.
  • If necessary, the goods receipt can be reversed at the delivery note, either in full or in part.

Uses

  • Package-based and delivery-based goods receipt through application programming interfaces (APIs) enables you to easily receive goods using bar code readers or RFID to read package barcodes.
  • Package-based and delivery-based goods receipt improves warehouse efficiency and is important for both cross-docking and shipping at terminals.
  • You can better support the management of inbound logistical tracking with shipments and containers.
  • Order lines from multiple purchase orders (POs) can be consolidated into a single shipment for a supplier. Any valid PO line for that supplier can be used to create the shipment. Managing multiple POs as one entity provides significant processing advantages.

How is the system affected?

  • The delivery note header is stored in the PDNHEA file.
  • The package is stored in the PFTRNS file.
  • Package details are stored in the PPTRNS file.
  • The delivery note items are stored in the PDNLIN file.

Before you start

Follow these steps

Reporting receipt on delivery note level

  1. Start 'Supplier Delivery Note. Open' (PPS360/B).
  2. Select an inbound delivery with status 46- 'Advised for shipment and delivery note is connected'.
  3. Make changes and updates for the delivery note on the E and F panels.
  4. Perform goods receipt by selecting Related option 14= 'Goods receipt'. The delivery is then set to status 50- 'Goods received'.

Reporting receipt on item level

  1. On (PPS360/B) panel, select Related option 11= 'Items/Dely note' to start 'Delivery Note. Update Items' (PPS361).
    • On the B panel the, select Related option 12= 'Pckgs/Dely' note to start (PPS362).
    • Related option 13= 'Items/Package' starts (PPS363).
  2. Select Related option 14= 'Goods receipt'. The PO line is then set to status 50- 'Goods received'.

Reporting receipt on package level

  1. On the (PPS360/B) panel, select Related option 12= 'Pckgs/Dely' to start 'Delivery Note. Update Packages' (PPS362).
    • Related option 11= 'Item/Dely note' starts (PPS361).
    • Related option 13= 'Items/Package' starts (PPS363).
  2. You can specify a remark on the E panel for the package.
  3. Select Related option 14= 'Goods receipt'. The package is then set to status 50- 'Goods received'.

    Optionally, you can perform goods receipt by selecting F14= 'Receive all'.

Reporting simplified receipt on items per package level

  1. On the (PPS360/B) panel, select Related option 13= 'Items/Package' to start 'Delivery Note. Update Items per Package' (PPS363). Related option 11= 'PO transactions' starts (PPS330).
  2. You can change the received quantity on the E panel for the item included in the package.
  3. Select Related option 14= 'Goods receipt'. The package item is then set to status 50- 'Goods received'.
  4. Optionally, you can perform goods receipt by selecting F14= 'Receive all'.

Reporting detailed receipt on items per package level

Optionally, you can report detailed goods receipt in (PPS363), which enables the selection of a receiving location for the quantity to be received. This option enables you to receive partial quantities multiple times for the same package item line.

  1. On (PPS360/B) panel, select Related option 13= 'Items/Package' to start 'Delivery Note. Update Items per Package' (PPS363).
  2. Select Related option 15= 'Detailed goods receipt' to open (PPS363/K).
  3. Specify the quantity to receive in the 'Received qty' field. The quantity is either proposed equal to ‘Delivered qty' for the first receipt, or the difference between the delivered and received quantity so far for subsequent goods receipts.
  4. Specify the stock location to receive the goods. The location is proposed the same way as when reporting normal PO receipt in (PPS300).
  5. Optionally, specify the lot number and lot references for lot-controlled items. The advised lot information on (PPS363/E) is proposed by default but can be overridden.
  6. Specify the manufacturing or expiration date, depending on the expiration date method for the item. For items managed by expiration date, the advised information on (PPS363/E) is proposed by default but can be overridden.
  7. Click Next to process the goods receipt. The status for this package item is set to 50- 'Goods received'. If only one goods receipt is performed, you can view the 'Receiving number' and 'Next activity' in (PPS363). If multiple goods receipts are performed, those fields are blank to indicate that multiple receiving numbers exist.
You can review the current state of goods receiving on (PPS361/B), which tracks the delivered, staged and received quantity for each PO line. After goods receiving, The accumulated goods received quantity is displayed in the 'Received qty' field in (PPS363). For catch weight items, the catch weight advised by the supplier, which is not accumulated for each receipt, is displayed in the 'Catch weight' field in (PPS363).
Note: Related Option 14 – 'Goods receipt' and Related option 15 – 'Detailed goods receipt' in (PPS363) are only enabled if 'Package based receipt' is unchecked in 'Goods Receiving Method' (PPS345). For sublot managed items, partial goods receipt of a package item line is not enabled, and advised sublots must exist in (PPS364).

Reverse the goods receipt

You can reverse a goods receipt with connected delivery note in two ways:

  • Delete the entire delivery note on (PPS360/B). The delivery note is then deleted in (PPS360), (PPS361), (PPS362), and (PPS363). You can manually delete the receiving transaction and the advice transactions in (PPS330) to update the PO. You can now start again with the advice process.
  • Delete the specific receiving transaction in (PPS330). If it is the only receipt performed, the corresponding delivery note is updated to status 90 – 'Closed' in (PPS360), (PPS361), (PPS362), and (PPS363).

    In that case, you must start again with the advice process. If receipts remain for the same package item line in (PPS363) after the reversal, the 'Received quantity' is deducted with the corresponding quantity as the deleted transaction in (PPS330).

Note: For internal sales, reversing the goods receipt does not automatically close the delivery note. Instead of status 90- 'Closed', the delivery note status is reset to 46 – 'Advised for shipment'. A new goods receipt is then possible to report directly, or you can fully reverse the process by deleting the record in (PPS360) and performing reverse picking on the customer order delivery.

Correct Errors on Records Uploaded from Warehouse Interface (MHS850MI)

If errors were detected in the uploading from (MHS850MI), the delivery receives status 29- 'Errors'. You can correct the data for 'Item no.', 'Reference order' and 'Agreement no' fields.

  1. On the (PPS363/B), select Related option 20= 'Chg data'. Then, the (PPS363/C) is opened. Specify the correct values in the 'Item no.', 'Reference order' and 'Agreement no' fields.
  2. Redisplay the B panel and select Related option 21= 'Chk sts 29'. If the new values are correct, the status is set to 46.
Related topics