Accounts Payable Supplier Overview

The Accounts Payable Supplier Overview is an Experience Designer application that provides a summary of accounts payable invoices by supplier. Users can view open, paid, or all supplier invoices; review overdue invoices by aging bucket; view credit notes; and review supplier financial details, invoice information, and payment transactions.

User stories

Accounts payable specialists can use the application at the supplier level to review open liabilities, paid invoices, credit notes, and overdue invoices for a selected supplier. They can analyze outstanding amounts by due date, review invoice payment approval status, review AP invoice information, and review related payment transactions and vouchers.

Application authorization

To access the Accounts Payable Supplier Overview application, you must be authorized to the M3 Business Engine functions and API transactions that the application uses:


API program	API transaction	Notes
CRS620MI	GetBasicData
CRS620MI	SearchSupplier	Activate the CIDMAS table for search in M3 Function Search Administration to ensure that this API works as expected.
APS251MI	LstInvInfo
APS200MI	LstInvoiceTrans
APS260MI	SearchInvHeader	Activate the FPLEDH table for search in M3 Function Search Administration to ensure that this API works as expected.
MNS100MI	LstDivisions

How to use the application

You can access the application in two ways:

Standalone: Open the application directly and search for a supplier.
From another application: Launch the application from another application that passes preselected supplier information to continue working on a specific supplier.

Search and select a supplier

Search for a supplier by name or number in the index list. When you select a supplier, the related AP invoices are displayed in the invoice grid. Use the Sort by options to change the supplier list sort order.

To display data for a specific division, select the division in the application header.

Browse invoices

You can view invoices for the selected supplier through tabs and aging buckets:

All Invoices: View all, open, or paid invoices for the selected supplier.
1-30 Days, 31-60 Days, 61-90 Days, Over 90 Days: View overdue invoices by aging bucket.
Credit Notes: View credit notes for the selected supplier.

You can sort and filter each invoice list to find specific invoices.

Review invoice details

When you select an invoice in any list, additional AP information and payment transactions are displayed below the main grid. To open the full invoice record, click the supplier invoice number link. This action opens 'Supplier Invoice. Display' (APS215). To view the related payments, select a record in the 'Payments' data grid and click Display Voucher. This action opens the GL Voucher Display application, where you can view voucher details and lines.

Export invoice list

To export data from an invoice list, click the Export icon in the upper-right corner of the data grid. In the Export dialog, select a file format: 'Export as Excel' or 'Export as CSV'. Then choose whether to export all rows shown in the list or only the currently selected rows. Click Export to download the file, or click Cancel to close the dialog without exporting.

Open a supplier for further action

Click the Actions button in the application header to view the selected supplier in 'Accounts Payable. Display' (APS200).

View supplier information

On the Supplier Information tab, you can view key details about the selected supplier. For a more comprehensive view, click the Supplier Overview tab. This opens the supplier record in the Supplier Overview application (M3SUPOVE), where you can access additional supplier data.

References to other applications

The Accounts Payable Supplier Overview application opens or links to these Experience Designer applications:


Application	Short name
GL Voucher Display	M3GLVOD
Supplier Overview	M3SUPOVE

Components

This table shows the specific configuration per component:


Tab	Component	Purpose	Component ID	Data service (API)
-	Application header	Displays the application’s main header with navigation and division selection.	appHeader	Get_Division (MNS100MI)
-	Index list	Provides a searchable and sortable list of suppliers.	IndexList_Suppliers	Search_Suppliers (CRS620MI)
1-30 Days	1-30 Days data grid	Shows invoices overdue up to 30 days for the selected supplier.	DataGrid_30daysGrid	Search_OverdueInvoice_30 (APS260MI)
1-30 Days	Additional Information data grid	Displays additional AP information for the selected invoice.	DataGrid_AdditionalInformation30	List_AddInfoPerInvoice_30 (APS251MI)
1-30 Days	Payments data grid	Lists payment transactions for selected invoice.	DataGrid_Payments30	List_Payments_30 (APS200MI)
31-60 Days	31-60 Days data grid	Shows invoices overdue up to 31-60 days for the selected supplier.	DataGrid_60daysGrid	Search_OverdueInvoice_60 (APS260MI)
31-60 Days	Additional Information data grid	Displays additional AP information for the selected invoice.	DataGrid_AdditionalInformation60	List_AddInfoPerInvoice_60 (APS251MI)
31-60 Days	Payments data grid	Lists payment transactions for selected invoice.	DataGrid_Payments60	List_Payments_60 (APS200MI)
61-90 Days	61-90 Days data grid	Shows invoices overdue up to 61-90 days for the selected supplier.	DataGrid_90daysGrid	Search_OverdueInvoice_90 (APS260MI)
61-90 Days	Additional Information data grid	Displays additional AP information for the selected invoice.	DataGrid_AdditionalInformation90	List_AddInfoPerInvoice_90 (APS251MI)
61-90 Days	Payments data grid	Lists payment transactions for selected invoice.	DataGrid_Payments90	List_Payments_90 (APS200MI)
Over 90 days	Over 90 day sdata grid	Shows invoices overdue more than 90 days for the selected supplier.	DataGrid_91daysGrid	Search_OverdueInvoice_91(APS260MI)
Over 90 Days	Additional Information data grid	Displays additional AP information for the selected invoice.	DataGrid_AdditionalInformation91	List_AddInfoPerInvoice_91 (APS251MI)
Over 90 Days	Payments data grid	Lists payment transactions for selected invoice.	DataGrid_Payments91	List_Payments_91 (APS200MI)
Credit Notes	Credit Notes data grid	Lists all credit notes per payee.	DataGrid_CreditNotes	Search_CredtiNotes (APS260MI)
Credit Notes	Additional Information data grid	Displays additional AP information for the selected invoice.	DataGrid_AdditionalInformationCN	List_AddInfoPerInvoice_CN (APS251MI)
Credit Notes	Payments data grid	Lists payment transactions for selected invoice.	List_Payments_CN	List_Payments_CN (APS200MI)
Supplier Information	Supplier Details form	Displays detailed supplier main data.	Form_SupplierDetails2	Get_SupplierFinancialInfo (CRS620MI)
All Invoices	All Invoices data grid	Lists all invoices for the selected supplier.	DataGrid_AllInvoices	Search_AllInvoices (APS260MI)
All Invoices	Open Invoices Data Grid	Lists all open invoices for the selected supplier.	DataGrid_Open	Search_AllInvoices_Open (APS260MI)
All Invoices	Paid Invoices data Grid	Lists all paid invoices for the selected supplier.	DataGrid_Paid	Search_AllInvoices_Paid (APS260MI)
All Invoices	Additional Information Data Grid	Displays additional AR information for all invoices.	DataGrid_AdditionalInformation	List_AddInfoPerInvoice (APS251MI)
All Invoices	Payments Data Grid	Lists payment transactions for all invoices.	DataGrid_Payments	List_Payments_AllInvoices (APS260MI)

Links and bookmarks

This table shows the available links and bookmarks in the application, including their types and the functions they open:


Link ID	Type	Purpose
Link_Actions	M3 Automation	Opens 'Acc Receivable. Display' (ARS200).
Link_GLVoucherDisplay_30	M3 Bookmark	Opens the GL Voucher Display (M3GLVOD) application.
Link_GLVoucherDisplay_60	M3 Bookmark	Opens the GL Voucher Display (M3GLVOD) application.
Link_GLVoucherDisplay_90	M3 Bookmark	Opens the GL Voucher Display (M3GLVOD) application.
Link_GLVoucherDisplay_91	M3 Bookmark	Opens the GL Voucher Display (M3GLVOD) application.
Link_GLVoucherDisplay_AllInvoices	M3 Bookmark	Opens the GL Voucher Display (M3GLVOD) application.
Link_GLVoucherDisplay_CN	M3 Bookmark	Opens the GL Voucher Display (M3GLVOD) application.
Link_SupplierOverview	M3 Bookmark	Opens the Supplier Overview (M3SUPOVE) application.