Perform goods receipt per package and delivery

Outcome

• Goods receipt is performed at the delivery note level, including cases where packages exist across multiple levels.
• If necessary, the goods receipt can be reversed at the delivery note, either in full or in part.

Uses

• Package-based and delivery-based goods receipt through application programming interfaces (APIs) enables you to easily receive goods using bar code readers or RFID to read package barcodes.
• Package-based and delivery-based goods receipt improves warehouse efficiency and is important for both cross-docking and shipping at terminals.
• You can better support the management of inbound logistical tracking with shipments and containers.
• Order lines from multiple purchase orders (POs) are consolidated into a single shipment for a supplier. Any valid PO line for that supplier is used to create the shipment. Managing multiple POs as one entity provides significant processing advantages.

How is the system affected?

• The delivery note header is stored in the PDNHEA file.
• The package is stored in the PFTRNS file.
• Package details are stored in the PPTRNS file.
• The delivery note or items are stored in the PDNLIN file.

Before you start

• A PO must be created.

  See Purchase Order.

• A PO line must be connected to a delivery note and package.

  See Create and Connect Delivery Note and Package to a PO Line.

Follow these steps

Reporting receipt on delivery note level

1. Start 'Supplier Delivery Note. Open' (PPS360/B).
2. Select an inbound delivery with status 46- 'Advised for shipment and delivery note is connected'.
3. Make changes and updates for the delivery note on the E and F panels.
4. Perform goods receipt by selecting Related option 14= 'Goods receipt'. The delivery is then set to status 50- 'Goods received'.

Reporting receipt on item level

1. On the (PPS360/B) panel, select Related option 11= 'Items/Dely note' to start 'Delivery Note. Update Items' (PPS361).
   • On the B panel the, select Related option 12= 'Pckgs/Dely' note to start (PPS362).
   • Related option 13= 'Items/Package' starts (PPS363).
2. Select Related option 14= 'Goods receipt'. The PO line is then set to status 50- 'Goods received'.

Reporting receipt on package level

1. On the (PPS360/B) panel, select Related option 12= 'Pckgs/Dely' to start 'Delivery Note. Update Packages' (PPS362).
   • Related option 11= 'Item/Dely note' starts (PPS361).
   • Related option 13= 'Items/Package' starts (PPS363).
2. You can specify a remark on the E panel for the package.
3. Select Related option 14= 'Goods receipt'. The package is then set to status 50- 'Goods received'.

   Optionally, you can perform goods receipt by selecting F14= 'Receive all'.

Reporting simplified receipt on items per package level

1. On the (PPS360/B) panel, select Related option 13= 'Items/Package' to start 'Delivery Note. Update Items per Package' (PPS363). Related option 11= 'PO transactions' starts (PPS330).
2. You can change the received quantity on the E panel for the item included in the package.
3. Select Related option 14= 'Goods receipt'. The package item is then set to status 50- 'Goods received'.
4. Optionally, you can perform goods receipt by selecting F14= 'Receive all'.
   Note: If errors were detected in the uploading from MHS850MI, the delivery receives status 29- 'Errors'. You can correct the data for 'Item no', 'Reference order' and 'Agreement no' fields.
5. On the (PPS363/B), select Related option 20= 'Chg data'. Then, the (PPS363/C) is opened. Specify the correct values in the 'Item no', 'Reference order' and 'Agreement no' fields.
6. Redisplay the B panel and select Related option 21= 'Chk sts 29'. If the new values are correct, the status is set to 46.

Reverse the goods receipt

You can reverse a goods receipt with connected delivery note in two ways:

• Delete the entire delivery note on (PPS360/B). The delivery note is then deleted in (PPS360), (PPS361), (PPS362), and (PPS363). You can manually delete the receiving transaction and the advice transactions in (PPS330) to update the PO. You can now start again with the advice process.
• Delete the specific receiving transaction in (PPS330). No reverse of the goods receiving transactions are made back to (PPS360-363). The delivery note remains in status 50.