Print Invoice Copy

This document describes how you print invoice copies for customer orders that have been invoiced and thus printed previously.

This procedure can also be used if a customer order is invoiced, but a hard copy is not printed. This can occur if document number 380 (Invoice) is not connected to the order or if different document groups have been used for the customer and the customer order type.

Before you start

A customer order must have been invoiced (status 77).

Follow these steps

  1. Start 'CO Delivery. Open' (OIS150). To print a copy of a previously printed invoice, go to step 5. Otherwise, go to step 2.

  2. Select the appropriate customer order, select option 14='Document' and 'CO Delivery. Connect Documents' (OIS154) is started.

  3. Specify 380 in the 'Document number' field and select 'New' and the E panel is displayed. This creates document number 380 for the customer order.

  4. Specify the values for the printout. Press Enter to start the printing.

  5. Start 'CO Invoice. Print Copy' (OIS680). Specify the appropriate invoice number(s). If you do not know the invoice number, you will find it on 'CO Delivery. Open' (OIS150/E).

    • If the copy is to be sent as an original, select the check box 'Print as original invoice'. A reason code must be specified as well.
    • If the invoice exists in the ledger, the ledger's additional information number 392 is updated with the reason code, the user who submitted the reprint, and the date.
    • If the invoice does not exist in the ledger, the reason code, user and date are stored to a temporary location, that is then used to update the ledger extension, when the invoice is transferred to the ledger.

  6. Press Enter to print the copies.

Outcome

The resulting printout is an exact copy of the original, but is marked as a copy. No updating is done after printing. If the invoice copy is printed as the original invoice, then it is not marked as a copy and the additional information is updated with the latest values.

Related topics