Customer Order Flow for Country Version Brazil

Fiscal NF-e ID references

For customer orders (CO), the referenced fiscal information can be connected to each order and is, for example, applicable for COs with price adjustment, and credit.

The fiscal information corresponds to the Government NF-e ID of either a customer or supplier invoice.

In Brazil, this is referred to as the Document Group BA - Related Tax Document.

Fiscal NF-e ID references per customer order

For a customer order (CO), the fiscal information is manually specified in 'CO. Conn Reference Information' (OIBR03). The user is prompted to specify the original NF-e ID that is being referenced. It can either be a reference to an original supplier or customer invoice. Up to 999 NF-e ID can be referenced on the same customer order through a sequence number. The program is launched from the menu.

All the referenced NF-e ID are connected to the CO header level with no reference to the individual order line, which also corresponds to the layout of the Brazil governments electronic invoice. This is due to that the NF-e ID references are not item related.

Fiscal NF-e ID reference per customer order line

For a customer order (CO), where a reference applies to a specific item, the fiscal NF-e ID reference may be specified per order line on 'Customer Order. Open Line' (OIS101/V). Only one NF-e ID can be referenced per order line. Note that for this workflow, no additional fiscal NF-e ID information may be connected through 'CO. Conn Reference Information' (OIBR03).

Limitations to fiscal NF-e ID references

The supported workflow is to either specify the NF-e ID references in 'CO. Conn Reference Information' (OIBR03) or through the order line in (OIS101).

This workflow is ensured by disabling the NF-e ID fields on the order line in (OIS101) if a reference already exists in (OIBR03). Vice versa will apply in (OIBR03), therefore all entries are prevented if any of the order lines already references a Fiscal NF-e ID.

The NF-e ID reference defined per order line is only to be used for a fiscal reference connected, for example to a price adjustment order. In the electronic invoice interface, it will be included as part of the Document Group BA - Related Tax Document.

Export registration information

For customer orders (CO) placed against a customer outside of Brazil, the corresponding export information can be connected to each CO line.

Per order line, you can manually assign one or many export numbers, the export quantity and the corresponding NF-e ID. A drawback concession number is optional, only applies for the scenario of suspension or elimination of taxes on the imported raw-material used in the exported end-product.

In Brazil, this is referred to as the Document Group I03 – Exports.

Export information per customer order line

For a customer order (CO), the export information is manually specified in 'CO Line. Conn Export Info' (OIBR04). This program holds the export number information per order line. The program is launched from the menu. Up to 999 export information records can be connected to the same order line through a sequence number. It is required to either specify the Export registration number or the Drawback number.

If the Export registration number is specified, the corresponding Export quantity and NF-e ID must also be defined. The NF-e ID can either be a supplier or customer invoice. The export quantity is, by default, set to the order line quantity although it can be manually reduced to a lower quantity if several export registration numbers are to apply for the same order line.

A drawback number only applies for the scenario of suspension or elimination of taxes on the imported raw-material used in the exported end-product.

Enter an export registration number per customer order header

If only one export registration number applies for the customer order (CO), you can define the export registration number per CO header in 'Customer Order. Open' (OIS100).

The export registration number entered on the CO header in (OIS100) will act as a default value to the order lines' export information in (OIBR04). Any updates to the export registration number, once an order line exists, must be managed per individual export information record in (OIBR04).

If only one export registration number applies for the CO, then it is possible to apply the workflow to maintain the additional export information per order line in (OIS101).

Limitations to export of registration information

All NF-e references connected to an export registration number must be maintained in 'CO Line. Conn Export Info' (OIBR04). The NF-e ID reference defined per order line is only applicable for a fiscal reference connected for example to a price adjustment order.