Goods Receiving DO/RO Using Different Methods

This document explains how you perform goods receiving for distribution and requisition orders.

Outcome

  • User-defined entry templates are set
  • Receipt of a known identity
  • Receive by delivery
  • Receive by package
  • Receive by package details
  • Detailed receiving with updates

The process:

  • Enables simple and accurate receiving of goods sent from another warehouse (DO) and goods that should simply be put away to stock (RO)
  • Allows users to receive in a manner that reflects their business processes

The following are the effects on the system:

  • Allows reporting of receipts on many levels:
    • Shipment
    • Delivery
    • SSCCID/EAN128
    • Delivery/Package
    • Order/Line
    • Item
  • User-defined A panel for receiving
  • Shares components so cross-docking and pre-allocation are automatically enabled
  • Benefits from system-directed put-away functionality

Before you start

  • A distribution order must be created and issued from the delivering warehouse, or a requisition order (transaction type 40='Requisition order receipt') must be created and released.

Follow these steps

Define manual or automatic receive reporting

  1. In 'Dispatch Policy. Open' (MWS010), the '220 Auto DO receipt' field indicates whether receipt reporting at the receiving warehouse should be performed automatically for distribution orders.

    The valid alternatives are:

    0 = No, manual receipt reporting

    1 = Yes, automatic receipt reporting at receiving warehouse when performing stock issues at shipping warehouse

    2 = Yes, automatic receipt reporting at receiving warehouse when based on estimated receiving date (transaction date and time on the inbound delivery).

    For further information, see Settings for Distribution Orders.

Define whether over receipt is allowed

  1. In 'Dispatch Policy. Open' (MWS010), the '600 Allow distribution over receipt' field indicates whether it is permitted to receive more than what was sent on a DO line.

    The valid alternatives are:

    0 = No, it is not possible to receive more or other items than what was sent on the DO line.

    1 = Yes, it is possible to receive more than what was sent on the DO line. Quantity difference must be within the tolerance defined in parameter 610. If tolerance percentage is 0, no limitation applies. It is not possible to receive other goods than the ones sent.

    2 = Yes, it is possible to receive more than what was sent but the quantity must be within the tolerance defined in parameter 610. It is also possible to receive goods that were not sent.

    Note that over receipt is not allowed for catch weight items, sublot items, or in-house package items.

    Note also that under receipt is always possible, independently on above parameter.

  2. In 'Dispatch Policy. Open' (MWS010), the '610 Over receipt diff percentage' field indicates the percentage variance tolerated for the distribution over receipt and is considered if the parameter 600 ('Allow distribution over receipt') in (MWS010) is set to 1 or 2. If the value of the quantity received is higher than the specified percentage of the dispatched quantity, the receipt is not allowed. If the value is 0, no check for quantity variance is performed.

Define whether return documents should be produced

  1. In 'Req/Distr Order Type. Open (CRS200)', the 'Return document control' field can be used to create a separate inbound delivery status (OQPGRS)=68.
  2. When the return document is printed (option 16 in (MMS100)), the status will be raised to 70='Shipped from consignor'. These statuses for inbound deliveries can be used for selection in the 'Inbound Delivery Toolbox. Open' (MWS442).

Define whether put-away labels should be produced

  1. Specify the 'No put-away label' field on the E panel in 'Stock Zone. Open' (MMS040).

    This field can be used to stop the put-away label from being produced when put-away is done into this stock zone.

    The valid alternatives are:

    0 = No

    1 = Yes

    If 0 is selected, the labels will be produced. If 1 is selected, the labels will not be produced.

Define entry templates

An entry template is a predefined set of fields that is available when the (MWS440/A) panel is opened (receipt of a known identity). The template also sets where the cursor is when the panel is opened.

  1. Start 'Goods Receipt DO/RO. Open Entry Template' (MWS441).

    The A panel or the B panel can be set as the opening panel.

  2. Specify the 'Entry template' field with an ID for the template. Specify the 'Order category' field.

    The template can be valid either for requisition orders or distribution orders.

  3. Start the E panel. The displayed field headings are the fields available on the (MWS440/A) panel. Specify the Used field for every field heading.
  4. The 'Position' field determines where the cursor should be when (MWS440/A) is started or refreshed. This can only be set to 1='Yes' for one field in each entry template.

Receipt of a known identity

Settings

  1. Start 'Goods Receipt DO/RO. Report' (MWS440). The A panel is the opening panel.
  2. Open the P panel with function key F13='Settings'. Specify entry templates for requisition orders and distribution orders in the 'Entry template cat 4' and 'Entry template cat 5' fields.

    If you leave these fields blank, all available fields will be displayed on the A panel.

  3. Specify the 'Option' field with the option you want to be displayed by default on the A panel. It can be changed manually.
  4. The 'Retrieve location for a package Auto' field indicates whether the put-away location is defaulted if the location field is empty and a full package is being received.

    Receiving

  5. Now you can receive a known identity: The reception is done on the A panel.

    The following options are available:

    • Options 2='Change' and 5='Display' start the E panel in 'Goods Receipt DO/RO. Open Toolbox' (MWS442), where information about the delivery status, etc. is displayed.
    • Option 11='Report DO/RO' starts 'Goods Receipt DO/RO. Report Details' (MWS445).
    • Option 12='Delivery packages' starts 'Goods Receipt DO/RO. Report Packages' (MWS443).
    • Option 13='Delivery detailed' is also used for reporting packages, and starts 'Inbound Delivery Packages Details. Open' (MWS444).
    • Option 30='Report' is used for reporting directly from the A panel.

Receive by delivery

  1. Start 'Inbound Delivery Toolbox. Open' (MWS442), where you can define sorting options, sorting order and view.

    See

    See

    See

    If you use the 'Return document control' parameter, it can be useful to sort out all deliveries with status 68='No return documents printed' on the panel. Then you build an sorting order with a selection table, such as OQPGRS delivery status from 70 to 89.

    If you use auto-DO receipts (MWS010), the parameter '220 Auto Do receipts' must be set to 2='Yes, automatic receipt reporting at receiving warehouse' when goods receipt is based on the estimated receiving date (transaction date and time on the inbound delivery).

    Then the view should include transaction date OQTRDT and time OQTRTM.

  2. If (MWS442) is opened from another program via an option, a predefined information view can be displayed. Refer to .
  3. The following options are available on the B panel:
    • Options 2='Change' and 5='Display' start the E panel, where information about the delivery status, etc. is displayed.
    • Option 11='Report DO/RO' starts 'Goods Receipt DO/RO. Report Details' (MWS445).
    • Option 12='Delivery packages' starts 'Goods Receipt DO/RO. Report Packages' (MWS443).
    • Option 13='Delivery detailed' is also used for reporting packages, and starts 'Inbound Delivery Packages Details. Open' (MWS444).

Receive by package

  1. Start 'Inbound DO Receipts. Process Packages' (MWS443), where you can define your own views.

    The view can be set like this:

    E = Package data

    F = Package weight, volume data

    T = Text

    1 = Report receipt (MWS445)

    3 = Package details (MWS444).

  2. The following options are available:
    • Options 2='Change' and 5='Display' show the valid panels according to the view.
    • Option 11='Report DO/RO' starts 'Goods Receipt DO/RO. Report Details' (MWS445).
    • Option 13='Delivery detailed' is also used for reporting packages, and starts 'Inbound Delivery Packages Details. Open' (MWS444).

Receive by package details

  1. Start 'Inbound DO Receipts. Process Packages – Details' (MWS444).

    If you are not using packaging (view 1), you can use order view instead (view 2). Item view is also available to show incoming deliveries for an item (view 3). You can define your own views here.

  2. The following options are available:
    • Options 2='Change' and 5='Display' show the valid panels according to the view.
    • Option 11='Report DO/RO' starts 'Goods Receipt DO/RO. Report Details' (MWS445).

Detailed receiving with updates

  1. Option 11='Report' in (MWS440), (MWS442), (MWS443), and (MWS444) starts 'Goods Receipt DO/RO. Report Details' (MWS445). This program can be used if you need to change something or enter something, such as catch weight.
  2. Specify the 'Catch weight', Location, 'Received quantity', 'Container ID' and 'Flagged as complete' fields on the B panel

    Function 16='Confirm' reports all reports and all packages lines

    Option 30='Report' reports selected line(s)

    Option 16='Select location' starts 'Location. Select Available Locations' (MMS160).

  3. In (MMS160), press F15='Available locations' to display all the locations that are available.
  4. Select the location by using option 1='Select' and pressing Enter. The (MMS160/K) panel with selected locations is displayed.
  5. Specify the quantity in the 'Quantity' field. If you press Enter after each entry, the 'Remaining quantity' to the upper right is displayed. This is the remaining quantity to be put away.
  6. F14='Update' updates the quantities on the selected locations. The (MWS445/B) panel is refreshed.

    Cross-Docking

  7. If there is a demand order (CO, RO, MO, or a DO) released and there is a shortage in the stock for the item, 'Cross-Dock Results. Open' (MWS160) starts when you enter the receiving data on the (MWS445/B) panel and press Enter.

Detailed receiving with deviation

  1. To receive less than what was sent: In 'Goods Receipt DO/RO. Report Details' (MWS445), provide a smaller quantity and set 1 in 'Flagged as complete'. Note that you can always receive less than what was sent.
  2. To receive more than what was sent: In 'Goods Receipt DO/RO. Report Details' (MWS445), provide a larger quantity. Alternatively, the API transaction AddDOReceipt in MHS850MI can be used to receive more than what was sent.
    Note: The dispatch policy parameter 600 must be set to 1 or 2. Also, over receipt is not allowed for catch weight items, sublot items, or in-house package items.
  3. To receive a different item, lot and/or container than the ones that were sent: In 'Goods Receipt DO/RO. Report Details' (MWS445), apply option 17='Add line' on one of the lines to be received.
    • On the E panel, specify the new item, lot, and container to be received.
    • Return to (MWS445/B) panel and specify 'Catch weight', Location, 'Received quantity', and 'Container ID' in their respective fields.
    • Use option 30='Report' to report selected line.

    Alternatively, the transaction AddDORecOther in API MHS850MI allows the receipt of goods that were not sent. It uses qualifier '50VR' as defined in 'Internal Stock Trans Qualif. Open' (MHS860). The input data required is:

    • Distribution order number
    • Package number if it is received in a specific package
    • Item/lot/container details and quantity to be received
    • Location where it should be received.

    The transaction adds a new line on the distribution order with quantity 0, and creates an inbound package line. It then picks the extra quantity from the deviating location (*=>YYY), and the final receipt is performed using these details.

    Note: The possibility to receive an item not included on the delivery is controlled by setting parameter 600 on the dispatch policy (MWS010/J) to 2. This is not allowed for catch weight items, sublot items, or in-house packages.
    Note: To receive an item not included on the delivery, parameter 515 on the order type (CRS200/J) should also be activated to accept the distribution order line with zero quantity.
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