Freight Charge

This document describes the functionality for generating and maintaining freight charges.

Settings on the freight agreement header and on freight cost element (PPS100/PPS105)

  • The 'Included in freight charge to consignee' check box sets whether the freight cost amount should be included in the freight charge amount. If this setting is enabled on the freight agreement header (PPS100), all the elements in the model will have the same setup. If it is enabled on freight cost element level (PPS105), it will only apply to that specific freight cost element.
  • The 'Freight charge ID' sets which customer order charge will be used when freight charges are updated on customer orders for included deliveries. In order for freight charge update to occur, the same freight charge ID needs to exist on the customer order and delivery.

Settings for freight charge on transportation service

In (DRS025), the 'Freight charge method' check box sets whether freight charges are automatically updated when the freight cost is distributed.

Settings on the customer order charge

  • In the freight cost flow, the 'Preliminary charge' field in CO charge related programs such as (OIS030), (OIS013) (OIS103) and (OIS003) can be used in order to require approval before invoicing. Activating this check box means that the status of the CO delivery (OIS150) is set to '61- Delivery approval is required'. The charge must then be manually updated through (OIS150) or 'Freight Cost. Open Toolbox' (DRS500) in order for the charge to be approved on the CO delivery and reach status 60='Ready to invoice'.
  • The 'From external system' parameter in (OIS030), (OIS013) (OIS103) and (OIS003) sets whether the charge should be retrieved from an external system. Set the field '0 - No' if you want to work with the charge amount set directly on the charge or if you want to update the charge from (DRS500).
  • If freight shopping is applied, define TEI Setup for the events Manual CO Charge or Manual CO. Manual CO Charge should be used if it is planned to initiate the TEI trigger from OIS103, and Manual CO should be used if you initiate it from OIS300.

For settings and prerequisites, refer to these documents in the See also section:

  • Basic Settings for Freight Cost and Freight Cost Calculation
  • Manage Freight Cost Calculation
  • Settings for Freight Cost Distribution
  • Manage Freight Cost Distribution

Manage freight charges

  • The freight charge from (DRS500) is updated by the use of function key F20='Update Freight Charge' after the freight cost is distributed. If a preliminary charge is connected to the order, the customer order delivery in (OIS150) will receive status 61, which is changed to 60 once the charge is confirmed and set to definite. Then, the charge may be invoiced.
  • The process for freight shopping on customer order level is initiated from the order charge program (OIS103) when a customer order is created. If a charge is defined as ‘From External system’, it is possible to select related option 53='Trigger TEI' from 'Customer Order. Connect Charges' (OIS103) in order to send a trigger to an integration tool to initiate a contact with a freight shopping system. The trigger contains information about the order number, the charge ID, and all included deliveries. The answer from the Freight Shopping system will update the order charge via APIs (OIS100MI UpdConnCOCharge). This trigger is interactive, and if no answer is retrieved within 20 seconds, the user will be informed that something failed during the process. You can also send a general trigger from the 'Customer Order. Open Toolbox' (OIS300). This trigger will only contain order number and all deliveries connected to the order. In this case, the Freight Shopping is done in batch, and no message will be given to the user if it fails.
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