Mass Change Aggregated Distribution Order Lines

This procedure is used to aggregate distribution order lines in 'Req/Distr Order. Open Lines' (MWS301) and simultaneously change information contained in several distribution order lines in one process.

The aggregated change functionality is accessible through the basic option "Change" in (MWS301/B). In order to update many distribution order lines an aggregated sorting order is required

Fields that can be changed this way are:

  • Transaction date
  • Joint delivery
  • Reason
  • To location
  • Department
  • Reference
  • Project number
  • Project element

This procedure also enables mass close and mass delete of distribution order lines on an aggregated level.

Limitations

When an update is performed, a batch job is created. The lines are processed one after another, but during this time the lines are locked. When the lines are locked, you cannot validate any of them. If you validate the locked lines, they will get a failed status. You can view the reason for the failed lines using action F17 – "Display Error Log" in (MWS301).

Follow These Steps

Change aggregated distribution order lines in MWS301.

  1. Start 'Req/Distr Order. Open Lines' (MWS301).

  2. Choose an aggregated sorting view.

  3. Select an aggregated line and use the basic option "Change". (MWS301/E) is opened.

  4. On (MWS301/E), you can define a new value for different fields. Each field shows a check box, which you should select in order to update the corresponding field. You can select the check box and leave the corresponding field blank in order to update the field with a blank value.

  5. Use action 'F16 – Validate' to simulate the update.

  6. Information is shown regarding the number of lines affected and how many of them failed the simulation. Action 'F17 – Display Error Log' is visible if there are failed order lines and can be used to access more information about the cause of the failure.

  7. Use action 'F14 – Update' to update the distribution order lines contained in the selected aggregated line. The distribution order lines that failed the simulation will not be updated. This action can also be used without using action 'F16 – Validate' first.

Delete aggregated distribution order lines in MWS301.

  1. Start 'Req/Distr Order. Open Lines' (MWS301).

  2. Choose an aggregated sorting view.

  3. Select an aggregated line and use the basic option "Delete". (MWS301/E) is opened.

  4. Use action 'F16 – Validate' to simulate the deletion.

  5. Information is shown regarding the number of lines affected and how many of them failed the simulation. Action 'F17 – Display Error Log' is visible if there are failed order lines and can be used to access more information about the cause of the failure.

  6. Use action 'F14 – Delete' to delete the distribution order lines contained in the selected aggregated line. The distribution order lines that failed the simulation will not be deleted. This action can also be used without using action 'F16 – Validate' first.

Close distribution order lines in MWS301.

  1. Start 'Req/Distr Order. Open Lines' (MWS301).

  2. Select a non-aggregated or an aggregated line and use related option 24 – "Close Order Line". (MWS301/D) is opened.

  3. Use action 'F16 – Validate' to simulate the close.

  4. Information is shown regarding the number of lines affected and how many of them failed the simulation. Action 'F17 – Display Error Log' is visible if there are failed order lines and can be used to access more information about the cause of the failure.

  5. Use action 'F15 – Close Lines' to close the distribution order lines contained in the selected aggregated line. The distribution order lines that failed the simulation will not be closed. This action can also be used without using action 'F16 – Validate' first.

Related topics