Distribution Order Entry

Outcome

A distribution order is created. Depending on the settings for the order type, the status can be:

22 = Quantity remains to be allocated

33 = Completely allocated

44 = Picking list released

99 = Transaction complete.

Distribution orders are stored in the MGHEAD and MGLINE tables.

Distribution orders are used, for example, in the following cases.

• Demands on a sales warehouse (for example, a customer order) result in a distribution order from a supplying warehouse to the sales warehouse.
• An MRP or DRP run indicates that the stock is low at a production warehouse. This results in an automatically created planned distribution order. The planned order is released to a distribution order and should be distributed from a supplying warehouse.

Before you start

The conditions stated in these documents must be fulfilled:

See Basic Settings for Requisition and Distribution Order

See Settings for Distribution Orders

Follow these steps

Planned distribution order

A planned distribution order can be generated manually in 'Planned Distribution Order. Open' (DPS170). An MRP or DRP run can also generate the planned order.

1. Open 'Planned Distribution Order. Open' (DPS170) and enter a new planned distribution order. Select the A panel (can be done by using F17=Create). Fill in the 'From warehouse', 'To warehouse' and 'Item number' fields.

   A predefined information view can be displayed if (DPS170) is opened from another program via an option. See .

2. Open the E panel. Fill in the 'Planned delivery date', 'Planned quantity' and 'Order type' fields.

   The default order type is defined in (MMS002/E).

3. Press Enter and the (DPS170/A) panel is redisplayed. Select the B panel as the opening panel.

4. Open the (DPS170/B) panel and specify option 11=Release.

   This will release the planned distribution order to a distribution order, which is displayed in 'Req/Distr Order. Open' (MMS100).

5. You can also release several orders by using F14=Create DO.

Distribution order entry

1. Open 'Req/Distr Order. Open' (MMS100) to enter a new distribution order.

2. Enter ET123 as the panel sequence. Use F13 to start the (MMS100/P) panel. Select the A panel. Fill in the 'Order type' field.

3. Fill in the Warehouse field (the from warehouse). Fill in the 'To warehouse' field.

   You do not have to fill in the 'To location' field. If it is left blank, the default location from 'Warehouse. Open' (MMS005) is used.

   Note: If the order is created automatically from a planned order by an MRP or DRP run, then the 'To warehouse' field is filled in by default.

4. On the 'Req/Distr Order. Open Lines' (MMS101/B), you have the option to fill in the 'View' field and start 'View. Open' (CRS020).

5. Define a view. The user-designed view is displayed on the (MMS101/B) panel. If it is blank, the standard screen will be displayed.

6. The 'Panel sequence' field is defaulted from the order type (CRS200).

7. Fill in the 'Item number' and Quantity fields. The Location field is optional.

8. From the (MMS100/B) and (MMS101/B) panels, you can use option 44='Delivery line' to note your delivery number. This option starts 'Delivery. Open Line Toolbox' (MWS411).

9. Pre-allocation can be done for transaction type 41 by using option 39=Pre-allocation on the (MMS101/B) panel. This starts 'Pre-Allocation. Perform Detailed' (MWS121).

10. Press Enter and the created order line is displayed at the top of the panel. Select Finish and 'Req/Distr Order. Connect Delivery Addr' (MMS110/E) is displayed.

11. The 'Delivery term', 'Delivery method' and 'Delivery address' fields are displayed on the (MMS110/E) panel. These fields are retrieved from 'Distribution Relation. Open' (DPS001). It is possible to make changes here. Press Enter. The (MMS100/A) panel is redisplayed. Select the B panel as the opening panel.

12. On the (MMS100/B) panel, the values in the 'Lowest status' and 'Highest status' fields for the created distribution order depend on the settings in (CRS200), as well as on the status for the order line(s).

    The valid alternatives are:

    10 = Material plan updated. Allocation cannot be done.

    22 = Quantity is not allocated.

    33 = Quantity is fully allocated.

    23 = Some quantity remains to be allocated and some is fully allocated.

    44 = Picking list is printed.

    24 = A partial quantity remains to be allocated and part of the quantity is printed to a picking list.

    50 = Quantity is moved to a packing location (optional).

    60 = Quantity is moved to a docking location (optional).

    66 = Picking list is reported and the goods are in transport (in (MMS420), status 70).

    69 = The receiving warehouse has received and put away part of the order.

    99 = The receiving warehouse has received and put away the entire order.

13. The complete registered order status is displayed on the (MMS100/B) panel. Depending on the settings in 'Req/Distr Order Type. Open' (CRS200), the statuses can be:

    22 = Quantity remains to be allocated

    33 = Completely allocated

    44 = Picking list released

    99 = Transaction complete.

Pre-allocation, allocation and dispatch handling

1. The allocation and dispatch rules regarding requisition orders with transaction type 41='Take out from stock' are the same as for customer orders and distribution orders.

2. Allocation and dispatch can be done and set up in many different ways. For more descriptions, refer to these documents:

   See Allocation and Cross-Docking Concepts

   See Dispatch Handling

Goods receiving and put-away at the receiving warehouse

1. M3 manages goods receiving and put-away for requisition and distribution orders in the same way. See Goods Receiving DO/RO Using Different Methods.