Replace Item on Rental Agreement Lines

This document describes how to replace an individual item on a rental agreement line.

Use this document when you want to rent out an individual item/piece of equipment of a different capacity (but still capable of performing the job) than the one the customer requested.

Outcome

An individual item/piece of equipment is replaced and the item number is changed on the rental agreement.

When Up Rent or Down Rent is performed, the previously created DO lines for the rental agreement lines are deleted and new DO lines (for the replaced individual item) are recreated automatically.

You can rent out a greater or lesser-capacity item, which is still capable of performing the required task, to the customer. The replacement item is delivered to the customer.

The following tables are updated when you replace an individual item on the rental agreement lines:

  • Agreement Head Rental (STAGHE)
  • Agreement Line Rental (STAGLI)
  • Individual Item (SINDIV)
  • Rental Line Detail (STLIDE)
  • Stock Transaction Detail (MGLINE)
  • Documents per Agreement Line Rental (STLIDO)

Before you start

  • A rental agreement line with status 20 must exist in 'Rental Agreement. Open Lines' (STS101).
  • An individual item must exist in 'Individual Item. Open' (SOS419).
  • A customer must be registered in 'Customer. Open' (CRS610).
  • The rental agreement line type must be 5='Hire' in 'Rental Agreement. Open Lines' (STS101).
  • The status of the DO line that is connected with the rental line must be less than or equal to 33='Soft Allocated'.

Follow These Steps

  1. Start 'Rental Agreement. Open' (STS100).

  2. Select an agreement and click option 11='Lines'.

  3. Select an agreement line from 'Rental Agreement. Open Lines' (STS101/B1)

  4. Click option 30='Chg with item no.' to replace the item with an equivalent individual item.

    The order quantity of the agreement line must be only one individual item.

    'Individual Item. Display' (SOS550/B1) is displayed.

  5. Select the individual item from 'Individual Item. Display' (SOS550) and select the valid type of renting – 21='Down rent' or 22='Up rent'.

    • Down rent occurs when a customer has requested a specific item and the rental company is unable to supply that item, so it rents out an item with lower capacity.
    • Up rent occurs when a customer has requested a specific item and the rental company is unable to supply that item, so it rents out an item with higher capacity.

  6. Select the agreement line from 'Rental Agreement. Open Lines' (STS101/B1) and perform the required operations.

    Several operations can be performed, such as soft allocation, generating pick lists, hard allocation, confirming issues, etc.

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