Corrective Invoice

This document describes how you create a rental corrective invoice.

When creating a corrective invoice, a credit and a debit are created as two deliveries on the service order connected to the original invoice. These deliveries are invoiced together as a summary invoice. A corrective invoice only consumes one invoice number, compared to a credit and re-invoice which consumes one invoice number for the credit and one for the new debit.

This process is useful when errors on an original invoice should be adjusted and can be used on a rental invoice without having to consider invoices created after the invoice that should be credited.

You can adjust the VAT rate for the new debit amount on the corrective invoice. This is done using the fields 'Tax rate date', 'Orig tax rt dt', or 'VAT date'/'New VAT date' on 'Rental Invoice Proposal. Update Lines' (STS811/K).

'Tax rate date' indicates the VAT rate date. The VAT rate date is the date used to retrieve the VAT rate. 'Orig tax rt dt' can be used instead of providing a date in 'Tax rate date'. If 'Orig tax rt dt' is selected, the VAT rate date that was used for the original invoice will be used for the debit part of the new corrective invoice as well.

'VAT date' controls the date set on the VAT report. It can either be set to 1-'Original VAT date' or 2-'New VAT date'. If alternative 1 is selected, the VAT date of the original invoice is used for the corrective invoice transaction. If alternative 2 is selected, a new VAT date is required in field 'New VAT date'. The date set in this field is then used for the corrective invoice transaction.

Limitations

  • You cannot create a corrective invoice on a credit.
  • You cannot create a corrective invoice on a summary invoice.
  • If a service charge was included in the original invoice, this is not considered or included in the corrective invoice.
  • This functionality is only available if 'Tax method' is set to 1-'VAT/GST' in 'Company. Connect Division' (MNS100) for the company and division.

Outcome

A corrective invoice is created, including the original invoice with the new debited amount with the adjusted data for each line.

Follow these steps

Follow these steps to create a corrective invoice proposal:

  1. Start 'Rental Invoice. Display/Credit' (STS350) for rental.
  2. Select an appropriate sorting order and identify the invoice that should be credited.
  3. Select option 14='Corr/Credit' for the invoice.
  4. On 'Rental Invoice. Credit' (STS360/E), select credit type 3 - 'Corrective'.
  5. Specify a reason for the credit and press Enter. An invoice proposal is created in 'Rental Invoice Proposal. Update' (STS810).
    Note: You cannot approve or create an invoice from (STS810) for an invoice proposal with credit type 3-'Corrective'.

Follow these steps to adjust a corrective invoice proposal:

  1. Start (STS810).
  2. Identify the corrective invoice proposal for the rental agreement.
  3. Select related option 11='Prop agr lines'. 'Rental Invoice Proposal. Update Lines' (STS811/K) is opened.
  4. On (STS811/K), the revised amount is defaulted to the original invoice amount.

    The check box 'Select all' is displayed on panel K. If this check box is selected, all lines are credited and re-invoiced with the same values when you click Submit. If this check box is not selected, only adjusted lines are credited and re-invoiced.

  5. Use option 11='Line details' to adjust a line. 'Rental Invoice Proposal. Update Line Details' (STS812/K) is opened.
  6. On (STS812/K) the revised amount is defaulted to the original invoice amount. If the price is changed a new revised amount is calculated.
    Note: You can set a higher price for the new debit, compared to what was originally invoiced.

    From (STS812/K) you can also open 'Rental Invoice Proposal. Connect Ln Crgs' (STS817/K) using related option 13='Line charges' to correct the amount on a line charge.

  7. Press F3 to return to (STS811/K). The new revised amount is reflected on the B panel. The new debit amount is displayed and the corrective column is set to 'Yes'.
  8. If any header charges should be adjusted, this is done using related option 13 from (STS811/K), which opens 'Rental Invoice Proposal. Connect Charges' (STS813/K).
  9. When all lines are adjusted, click Submit on (STS811/K).
    Note: A warning message is given if no adjustments have been made when you click Submit. However, if 'Select all' is selected the corrective invoice is created with all lines credited and re-invoiced.

    A corrective invoice is created including both the credit of the original invoice and the new debit.

    The invoices can be found in (STS350).

    Invoice range and next invoice date are not changed after a credit and re-invoice.

    You can create multiple rental corrective invoices on the same original invoice. If this is done, the invoiced amount displayed on (STS811/K) is based on the latest invoiced (corrected) amount.

    If a line, or a suffix on a line, is corrected down to zero, this line or suffix is not available for adjustment if a new corrective invoice proposal is created for the same original invoice.

    If a line charge is corrected, the line which the charge is connected to is also included in the corrective invoice. This is also the case the other way around, if the line is corrected, any line charge connected to the line is included.

    The calculation factor on a header charge or line charge is not considered when creating a corrective invoice. The charge amount from the original invoice is displayed on the corrective invoice proposal and the amount is editable. No automatic calculation of the charge amount is done based on other changes made on the corrective invoice.

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