Complete and Close Rental Agreements
This document describes how to complete or close one or several rental agreements.
It is highly recommended to do so, to improve the performance during rental invoicing.
An agreement that is set to status 96-'Complete' or status 99-'Closed' is not considered during rental invoicing. All agreement lines in status 90 are always checked during invoicing because status 90-'Final invoice' can mean that there are charges left to be invoiced.
The main difference between an agreement in status 96-'Complete' and an agreement in status 99-'Closed' , is that the agreement in status 96 can still be credited. An agreement in status 99 is ready to be archived.
When an agreement is set to status 96 or 99, you cannot add new lines to it.
Outcome
Selected agreements fulfilling the criteria for being completed or closed are set to status 96 or 99 and no longer take up any capacity in the rental invoice run.
Before you start
To be able to complete or close a rental agreement, all agreement lines connected to this agreement must be in status 90-'Fully invoiced', all delivery and return DOs in status 99-'Closed', and no charges remaining to be invoiced.
If you run a range of agreements in 'Rental Agreement. Complete/Close' (STS370) only the agreements fulfilling the criteria are affected.
Follow these steps
- Start (STS370).
- Specify a date for 'Invoiced to date'.
This date is compared to the invoiced to date on all agreement lines included in the selection made in (STS370). Only agreements with all lines having an invoiced to date equal or older than the date set in (STS370) are affected.
- Select the check box 'Close agreement' if the selected agreements should be set to status 99-'Closed'. If the check box is not selected, the selected agreements get status 96-'Completed'.
- Specify values in the selection fields according to the selection that should be
made.
Ensure you specify both the from and to fields, so the range is not greater than what was intended.
Facility is mandatory.
For example, using these specifications:- Invoiced to date: 2020-08-31
- Facility: From=A01 To=A01
- Agr order type: From=001 To=003
This example updates all agreements that have been fully invoiced and returned (see criteria in Before you start), where all lines have an invoiced to date in 'Rental Agreement. Open Lines' (STS201) equal to or older than 2020-08-31, have the order types 001, 002, and 003, and are in facility A01.
- Press Enter to confirm the selection and start the update.
If a full credit is made for an agreement in status 96, the status of the line and agreement returns to status 40-'Terminated'. When the credit has been completed, you can complete or close the agreement again.
If a partial credit is made for an agreement in status 96, the status of the line and agreement remains in status 96.