Setting up Rental Depot

Background

A rental depot is the equivalent of a rental store where customers rent equipment, vehicles or tools. Each rental depot has a yard where the rental fleet or equipment is kept when it is off rent. This document describes how to set up a rental depot in 'Rental Depot. Open' (STS030).

Follow these steps

  1. Start 'Rental Depot. Open' (STS030).
  2. Specify rental depot ID, description, name and facility. A rental depot can only belong to one facility.
  3. Specify detailed information:
    Field Value
    Price list Required. Defined in 'Rental Price List. Open' (STS017).
    Rental PL table Optional. Defined in 'Rental Price List Table. Open' (STS012).
    Rental disc mod Optional. Defined in 'Discount Model. Open' (SOS800).
    Currency Required. Defined in 'Currency. Open' (CRS055).
    Cons PL table Optional. Defined in 'Sales Price List Table. Open' (OIS012).
    Consum disc mod Optional. Defined in 'Discount Model. Open' (OIS800).
  4. Click Next.

Outcome

A rental depot is set up.

Setup

The warehouses defined on the rental depots are the default warehouses that are used in the rental process. The default delivering warehouse (yard) can be overruled in 'Rental Agreement. Open Lines' (STS201/B1) when specifying a rental agreement line.

  • Warehouse yard - The field indicates the yard used for items/individual items entered on the Rental agreement line. The yard warehouse is unique for one depot and it can not be shared with other depots.
  • Warehouse on hire - The field indicates the virtual warehouse used to keep track of rental items when they are rented out. The on hire warehouse can be shared by several depots, that is, the same warehouse can be defined for one or more depots.
  • Warehouse (X-hire) yard - The field indicates the yard used for cross-hired items or individual items.
  • Warehouse (X-hire) on hire - The field indicates the virtual warehouse used to keep track of cross-hired items or individual items on hire.

Settings descriptions

Program ID Field Heading Description
'Rental Agreement. Update' (STS915/E) Agr order Type The auxiliary program will update existing rental agreements with a rental depot. The selected agreement order type determines which rental agreements are updated. If a rental agreement has been created with the selected order type, a check is made to see whether or not it should be updated. If a rental depot has not been set on the agreement header, it will be updated with the rental depot selected in this program. If a depot already has been set on the agreement, no update will take place.

If the rental depot field (DPOT) is blank on the agreement order header, then the rental agreement has been migrated from a previous version of M3 and should be updated with a rental depot.

(STS915/E) Rental depot The auxiliary program will update existing rental agreements with a rental depot. The selected agreement order type decides which rental agreements to be updated. If a rental depot has not been set on the agreement head, it will be updated with the rental depot selected in this drop-down list. If the depot has already been set on the agreement, no update will take place. If the rental depot field (DPOT) is blank on the agreement order header, then the rental agreement has been migrated from a previous version of M3 and should be updated with a rental depot.
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