Managing Rental Invoicing and PO Invoice Matching for Internal Rental

An internal rental agreement is invoiced in the same way as external rental using 'Rental Invoice Proposal. Create' (STS800) and 'Rental Invoice Proposal. Update' (STS810).

Each time the internal rental agreement is invoiced, the PO subline is used for invoice matching on the receiving warehouse.

The quantity of the subline is set by the field 'Number of periods' on the internal rental line and should represent the number of invoices to be sent by the owning division.

See Managing Internal Rental Agreements for a description about how the subline quantity is calculated and how it can be updated.

The PO invoice matching on the subline is done in the same way as for X-hire functionality. See Rental X-hire.

If there are charges invoiced from the owning division not matching any charges on the PO or if the quantity on the subline is too low compared to the number of invoices sent, these can be handled as additional costs for the invoice matching.

If the equipment is classified as a right-of-use equipment for the rental division, the equipment should be connected to a financial agreement in 'Financial Agreement. Open' (AGS100). The invoice matching is then done on the financial agreement instead of using a subline on the PO.

See for details about how to set up and use a financial agreement.

Parameter 795 in 'Purchase Order Type. Open' (PPS095) determines if a subline is created or not on the internal PO.