Rental Agreement and Purchase Order Confirmation for Internal Rental

When printing an internal purchase order (PO) configured for internal rental, a temporary internal rental agreement is automatically created within the delivering division. The PO lines remain in status 20-'Document printed and sent' while awaiting supplier confirmation.

Manage confirmation of internal rental agreement

The supplier does the confirmation by activating the temporary rental agreement in 'Rental Agreement. Create' (STS109), setting the create agreement code to 2.

After the internal rental agreement is activated, the PO lines are automatically confirmed in 'Purchase Order. Confirm' (PPS250).

These updates are done on the PO when activating the internal rental agreement:

Subline is created, if PO type is configured to do so.
The quantity on the subline is retrieved from the field 'No of periods' for the related rental agreement line and the price is the rental rate.
External rental header charges and line charges update or create a corresponding PO charge, if the same costing element set on the rental charge is found on the PO side. If any external PO charges exist on the PO not matching rental charges, these are updated to 0 as charge amount.
PO is set to status 35-'Confirmed'.
These fields are updated:
- Serial number in 'Purchase Order. Update Loan' (PPS216) if a new value has been set in 'Rental Agreement. Open Lines' (STS201)
- Return date in (PPS216) if it is different from the valid to date in (STS201)
- Confirmed delivery date is set in 'Purchase Order. Open Lines' (PPS201) equal to the valid from date in (STS201).

All updates thereafter must be handled manually.

When the internal rental agreement has been activated and the PO confirmed, you cannot repeat this action. This means that you cannot reconfirm the PO if any changes are done on the internal rental agreement.

When the internal rental agreement has been activated, you can no longer delete any internal rental agreement line without first deleting the record created during PO confirmation in 'Purchase Order. Display Line Trans' (PPS330).

See Managing Internal Purchase Orders for Internal Rental describing the rules for updating and deleting a rental line and a PO line.

Manage confirmation on an internal purchase order

When the PO is confirmed a record is created in (PPS250) with confirmed delivery date and confirmed quantity from the internal rental agreement line.

Limitations

These purchase order confirmation statuses are not supported for internal rental:

31-'Delivery date confirmed'
32-'Purchase price confirmed'
33-'Purchase price and delivery date confirmed but not approved'.

Confirmation of ship-to-warehouse is not supported for internal rental.

Confirmation of discount fields 1, 2, and 3 is not supported for internal rental.