Six-Day Week Rate Calculation in Rental

This document describes how to use a six-day week for rate calculations in rental, so that rental rates can be based on a six-day week rate.

The set up described in this document is only valid if parameter 'Weekdays to inv' in 'Rental Agreement Order Type. Open' (STS020) is not activated. If not using parameter 'Weekdays to inv', the days per week to invoice the customer is calculated based on delivery days in system calendar in combination with 'No. days/week', as described in this document.

For how to calculate a six-day week based on parameter 'Weekdays to inv', see Define Days to be Invoiced in Rental.

Background

To obtain a flexible rate calculation in rental, three different days per week can be used: five days/week, six days/week and seven days/week. Depending on which calculation you choose, different prices are retrieved from the appropriate price list.

Limitations

The value set as 'No. days/week' are used in the following way to find correct number of days per week:

5 = Number of open delivery days in system calendar.

6 = An average of open delivery days in system calendar and 7 days per week.

7 = 7 days per week. As long as the date exists in system calendar, it is counted as one day.

This means, to charge a customer six days per week using 'No. days/week' = 6, the system calendar must be set up with five delivery days per week. If the system calendar is set up with six delivery days per week, 'No. days/week' should instead be set to 5 to obtain the result of a six-day week rate calculation.

If the system calendar is set up with seven delivery days per week or less than five, the functionality for 'Weekdays to inv' through (STS020) must be used to obtain a six-day week rate calculation.

Follow These Steps

  1. Start 'Rental Agreement Order Type. Open' (STS020) and set No. days/week=6 and Rate factor=6.

    • No. days/week: Determines how many days in a week the customer is invoiced for (that is, whether or not the weekend is included). The valid values are 5 days/week, 6 days/week and 7 days/week.
    • Rate factor: Determines how a weekly rate is broken down into a daily rate. The valid values are 5, 6, and 7.

  2. Start 'Rental Price List. Open' (STS017) and select option 11='Short-term rent'.

    'Serv Price List. Enter Rental Rates' (STS120) is displayed. Select option 2='Change' for an item and on (STS120/E) make sure that the fields 'Rate/week (6)' and 'Rate/month (6)' contain values.

  3. Start 'Rental Agreement. Open' (STS100) and create an agreement header with the agreement order type above. When coming to 'Rental Agreement. Open Lines' (STS201), specify the item selected in step 2.

    On (STS201/F), the correct rental rate has been retrieved from the appropriate price list for the appropriate shift. ('Rate/week (6)' or 'Rate/month (6)' depending on whether a weekly or monthly rate type is used.)

  4. Activate the agreement, deliver the equipment, and create an invoice proposal.

    The correct rate should be used on the invoice proposal.

  5. You can use the same functionality for meter pricing, package pricing, and stepped pricing.

Setup

  • 'Rate factor' and 'No. days/week' must be set to 6 on (STS020/E).
  • 'Rate/week (6)' and/or 'Rate/month (6)' must have a value on (STS120/E) for the item on the agreement.
  • If meter pricing will be used, 'Rate/week (6)' and/or 'Rate/month (6)' on (STS124/E) must contain a value.
  • If package pricing will be used, 'Rate/week (6)' and/or 'Rate/month (6)' on (STS125/E) must contain a value.
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