Add Serial Number in POM

Equipment accounting transactions must be created when you invoice an equipment sale using the project module so they can be picked up in the profitability portal, (CAS340).

Therefore, when you sell equipment using the project order module and make the delivery using a customer order, the lot number from the customer order must be transferred to the project invoice line for the final invoicing, so that the analytic accounts can be balanced.

To manage the cost of goods sold (COGS), the costs on the connected customer order are accounted on (OI20-951/971).

To manage the warranty fund, the warranty fund line charge on the customer order connected to our project invoice line are accounted on (PO20-150/151).

The workflow is used for the following types of invoices:

  • Final invoice
  • On account invoice
  • Adjustment invoice
  • Credit invoice

It is not used for the following:

  • Partial invoice or advance invoice
  • Prepayment (AR30 125/126)

Outcome

Equipment is sold and invoiced using the project order module, and the delivery is made using the customer order. The lot number from the customer order is transferred to the project line for the final invoicing, so that the analytic accounts for the equipment can be balanced.

Follow these steps

Note: You need to have a project order created.

  1. Select option 22='Str/stop activ' in 'Project. Open' (POS100/B11) to start the activity for shipping via customer orders.

    Set the status of the activity to 20.

  2. Create a customer order in 'Customer Order. Open' (OIS100/OIS101).

    Make sure that the customer order type has status 68 (Not to in-voice) on (OIS010/E).

  3. Make sure that a warranty fund is set up correctly so that a line charge is created automatically in (OIS101).

    The line charge for the warranty fund is displayed in (OIS107).

  4. Connect the customer order to the project by entering the project number and element number on (OIS101/F).

    The project order and the customer order are now connected.

  5. In 'Project Invoice. Update Lines' (POS481/B1), select option 11='Connect CO line' to connect the customer order to the project's final invoice line.

    A pop-up screen appears with customer orders that can be selected to invoice via the project.

  6. Select a customer order.

    Warehouse and item number are populated on (POS481/E) from the customer order. The reference order number on (POS481/G) is populated from the customer order.

  7. Deliver the customer order.

    In (MWS422), the lot number is received. In (OIS150) the delivery is ready in status 68 according to the order type setting.

  8. Do a final invoicing of the project in (POS480).

    In (POS481) the lot number is received from the customer order. In the invoice stream file, the lot number is visible.

  9. Analyze the account entries in (CAS300).

    Make sure that the warranty fund and (COGS) were accounted correctly (PO20-150/151 and OI20-951/971).

  10. Analyze the account entries in (POS350).

    Information type 68 (internal charge) is created for the warranty fund.

  11. Analyze the balance of the project in the profitability portal, (CAS340).

    Balance figures for the item's lot number are visible.

  12. The same analysis is done in (MMS255).

    Balance figures for the item's lot number are visible.

Configuration Settings

  • The check box 'Int CO account' on 'Project Type. Open' (POS010/E) must be selected.
  • The Status field on 'CO Type. Open' (OIS010/E) must be 68 (Not to invoice).
  • A warranty fund must be set up that adds a line charge to the customer order.
  • The check box '290 Accounting model is used' on 'Settings – Cost Accounting' (CAS900/I) must be selected.
  • 'Accounting Model. Open' (CAS390) must contain an accounting model.
  • 'Accounting Model. Open Line' (CAS391) must contain model lines connected to the accounting model for project revenue, cost of sales and warranty fund.
  • 'Accounting Model. Open Rules' (CAS392) must contain an accounting event and accounting type connected to the accounting model lines, with the appropriate accounting control object for the project, for the COGS and for the warranty fund.

    For the project, use (PO20-120); for COGS, use (OI20-951/971); and for the warranty fund, use (PO20-150/151).

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