M3 Fashion Matrix Plug-ins for Purchase Order

M3 Fashion Matrix plug-ins for purchase order provide an improved interface for purchase order processing in M3 BE for Fashion-related orders. It enables the user to create and manage orders in matrix form and attach images to be shown in the product through Infor Document Management (IDM).

Adding a transaction to MDBREADMI

This process is required for M3 Fashion Matrix plug-ins to work properly.

  1. Using the M3 BE programs, specify:

    • 'MI Repository. Open' (MRS001)
    • 'MI Transaction. Open' (MRS002)
    • 'MI Transaction. Layout' (MRS003)

  2. Add this transaction: MDBREADMI.LstMITMAH10.

    Input: STYN (Mandatory), ITNO (Not mandatory)

    Output: ITNO, STYN, SQNX, FTIX, OPTX, TX15, SQNY, FTIY, OPTY, TY15, SQNZ, FTIZ, OPTZ, TZ15, SQFX, SQFY, SQFZ, SECH

Adding script to open the matrix

This procedure is required to initialize the button that will open M3 Fashion Matrix.

  1. Open 'Purchase Order. Open' (PPS200)

  2. Click Tools > Personalize > Scripts.

  3. Create a new script by entering 'ViewMatrix' in the field 'Script' and click Add. Leave the field 'Argument' blank.

Starting M3 Fashion Matrix

Note: Since a line must be selected in (PPS200), a purchase order head must be created outside M3 Fashion Matrix. The purchase orders also must contain at least one purchase order line so that M3 Fashion Matrix can be opened properly. A user can then add additional lines in 'Purchase Order. Open Line' (PPS201) and in M3 Fashion Matrix.

  1. After M3 Fashion Matrix is installed, the View matrix option is available on 'Purchase Order. Open' (PPS200/B).

  2. Select a purchase order in the sub file, then click View matrix to display the selected purchase order in M3 Fashion Matrix.

  3. From M3 Fashion Matrix, navigate back to (PPS200) by clicking Hide matrix.

Information from the purchase order header

Information from the purchase order header is displayed in the upper section of M3 Fashion Matrix.

  • Purchase order number
  • Supplier
  • Purchase order type
  • Season or Project number
  • Delivery window or Project element
  • Date type

Handling style item – Visibility

On the left side of the middle section in M3 Fashion Matrix, there is a list that displays every combination of style number, delivery date, and warehouse in a purchase order. An existing confirmed delivery date is displayed in the lower section of M3 Fashion Matrix with the detailed information.

When selecting a line in this list, a matrix displays the Stock Keeping Units or SKUs with their corresponding style numbers, transaction dates, and warehouses. The dimensions X and Y are displayed in the matrix, while the Z-option can be updated manually. The displayed information is retrieved from the style settings through MI-transactions. Each matrix element represents an SKU of that specific style with a combination of an X-option and a Y-option.

The matrix also displays line total, column total, and the grand total quantities for the SKUs in the matrix. To only display the lines in the matrix that contain quantity, click Collapse. To expand the matrix, click Expand.

To display detailed information such as status, prices, and availability in the lower section of M3 Fashion Matrix, select an SKU in the matrix. You can also use IDM to connect an image to a specific item based on style. The image is displayed when the item is highlighted in M3 Fashion Matrix.

Creating new purchase order lines

A user can create new order lines using M3 Fashion Matrix plug-ins. To load the matrix, select a style number line in the list. The user can then update the quantity of an SKU, quantities in a current purchase order line in M3 BE, or add a new purchase order line in M3 BE.

To add a new purchase order line in M3 BE, specify a quantity to an SKU where the current quantity is zero. To update the quantity, select the matrix element and click Enter. The changed quantities will be marked in red. To generate the changes in the matrix, click Update matrix. This updates purchase order lines or generates new purchase order lines through MI-transactions.

Placing an order for new styles

A user can also place an order for new styles that are not in the purchase order. Click New style to open a new window and select a specific style number, delivery date, and warehouse. Click Add to create a new line in the Style list. Select the line to display a matrix with zero quantities in all matrix elements. Specify the required quantities as necessary.

Handling normal items

Normal items are discrete items that can be added to a purchase order in M3 Fashion Matrix. The order line that contains the normal item is displayed as a line in the list. If selected, detailed information about the normal item, such as status, prices, and availability are displayed in the lower section of M3 Fashion Matrix.

Adding normal items to a purchase order

  1. In M3 Fashion Matrix, click New item to open a new window that shows the item number, quantity, transaction date, and warehouse. Specify the quantities for these fields.

  2. Click Add to create a new order line through MI-transactions.

Updating normal item quantities in a purchase order

  1. In M3 Fashion Matrix, select an order line, then specify the quantities for the normal item.

  2. Click Update line to update the order quantity and delivery date through MI-transactions.

Handling delivery dates

Handling of dates in M3 Fashion Matrix is determined by the Date type or DT4T parameter on 'Supplier. Define Purchase Financial' (CRS624/E). This parameter governs how transport lead times are calculated. Transport lead times can be set up in 'Supplier. Connect Trans Lead Times' (PPS010).

The field value of Date type is displayed in the upper section of M3 Fashion Matrix. If the value of Date type is 1, 3, or 4: The requested delivery date or DWDT key is used in the list on the left side of the middle section in M3 Fashion Matrix. The requested delivery date is sent to M3 BE when creating new order lines, or changing existing order lines from M3 Fashion Matrix. The planning date is then adjusted based on the transport lead time.

If the value of Date type is 2: The planning date or PLDT is used as key in the list on the left side of the middle section in M3 Fashion Matrix. The planning date is sent to M3 BE when creating new order lines, or changing existing order lines from M3 Fashion Matrix. The requested delivery date is then adjusted based on the transport lead time.

Season handling

The item creation process in M3 BE lets a user assign a created SKU to a certain season. The logic for handling this in the customer order processing is defined by the parameter 185 - Season control on 'Purchase Order Type. Open' (PPS095/G) in M3 BE. This parameter specifies which items can be used in purchase order lines based on the season selected on the purchase order header.

Purchase order processes that involve season handling are the same for M3 Fashion Matrix and M3 BE. M3 Fashion Matrix does not allow users to specify erroneous SKUs on a purchase order.

Infor Document Management

You can use Infor Document Management to upload and connect images to the Fashion Matrix.

  1. To start Infor Document Management in M3 H5/Infor Mingle, click the Application Menu icon and select Document Management.

  2. Select Add Document, then select M3 Fashion from the list.

  3. Drag the picture to Drop File Here. Optionally, you can click Drop File Here to upload the image through a standard file dialog.

    Note: The resolution of uploaded images affects Infor Document Management performance. As image attribute, you need to specify the corresponding style to connect to the image. Even though the document type has color as an input field, M3 Fashion Matrix plug-ins browse the IDM based on only the style.

  4. Click Save, then click Check in to upload the image.