Defining Internal Sales

Defining the internal supplier

The internal supplier must be defined as supplier type 7 - 'Internal' in Internal supplier in 'Supplier. Open' (CRS620).

Defining the internal customer number

The customer number that is used for the internal customer order is assigned per supplier number and receiving warehouse in 'Supplier. Connect Our Customer Number' (CRS680). The receiving warehouse is defined as the warehouse of the purchase order header in 'Purchase Order. Open' (PPS200). The supplier can thereby assign the same customer number to several warehouses placing a purchase order against the supplier.

Defining the selling facility of the internal customer order

The financial owner of the customer order is defined via its selling facility. The selling facility can, for an internal sales order, either be defined per the customer or supplier record.

Each customer can be assigned to a facility on 'Customer. Open' (CRS610/B). This facility can be used as the selling facility of the internal customer orders. This is controlled via defining the 'Facility' default setting *CUS in 'CO Type. Update Field Selection' (OIS014).

For the scenario that the selling facility differs for the same customer number, it can instead be defined per supplier in 'Supplier. Define Purchase Financial' (CRS624).

If a facility is defined in 'Supplier. Define Purchase Financial' (CRS624) it will be given highest priority and always be used on the internal customer order. If left blank, the rule defined per order type in (OIS014) is used.

Defining the supplying warehouse of the internal customer order

The supplying warehouse defined per main supplier in 'Item. Connect Warehouse' (MMS002) is used for both the demand calculations and as the default supplying warehouse for the internal customer order.

Note: If a supplying warehouse is defined in (CRS624) it will be defaulted as supplying warehouse for that specific supplier in 'Item. Connect Warehouse' (MMS002).

Once the purchase order is printed, the supplying warehouse is retrieved based on the purchase order line’s item and receiving warehouse settings in (MMS002).

For business scenarios where a supplier number always equals a specific warehouse, it can be defined as the supplying warehouse per supplier in (CRS624).

In addition, each customer can be assigned to a supplying warehouse in 'Customer. Ope'’ (CRS610), which may be used as the selling facility of the internal customer orders. This is controlled via defining the 'Warehouse' default setting *CUS in 'CO Type. Update Field Selection' (OIS014).

This is the search hierarchy for a default supplying warehouse on the internal CO header:

1. The supplying warehouse in (CRS624).
2. The supplying warehouse based on the CO type setting in (OIS014).

This is the search hierarchy for a default supplying warehouse on the CO lines:

1. The supplying warehouse in (MMS002) for the purchase order line’s item and receiving warehouse. If the supplier of the purchase order and the main supplier in (MMS002) are the same, then this supplying warehouse is used on the CO line.
2. The supplying warehouse in (CRS624).
3. The supplying warehouse based on the CO type setting in (OIS014).

To manage more advanced sourcing rules of supplying warehouses, a supply model may be defined for the internal customer order. The supply model is however only supported for sourcing of a firm purchase order and not the demand driven off a planned purchase order.

Defining warehouse interface settings for internal sales

Internal sales will use the warehouse interface functionality to transfer outbound delivery information to the purchase delivery note which is used for the goods receipt.

Number series 1 with number series type 17 must be defined in 'Number Series. Open' (CRS165). Qualifiers must exist in 'Order Init Stock Trans Qualif. Open' (MHS860).

Stock message partner and message type must be defined in 'Stock Msg Partner. Open' (MMS865) and defined in 'Settings - Deliveries' (CRS721) for internal sales.

Auto start jobs for warehouse interface must be active for creation of purchase delivery (MHS855 and MHS855T9).

Settings in (CAS900)

'Goods responsibility' (DELT) controls how goods in transit is updated when the goods in transit functionality is activated in (CAS900). Depending on the goods responsibility set for the delivery term in 'Delivery Term. Open' (CRS065), goods in transit transactions are created either for outbound or for inbound transactions.

Settings on the delivery term

'Goods responsibility' (DELT) controls how goods in transit is updated when new goods in transit functionality is activated in (CAS900). Depending on the goods responsibility set for the delivery term in (CRS065), goods in transit transactions are created either for outbound or for inbound transactions.

Settings on the dispatch policy

The dispatch policy parameter '470 Ship-via control' must be set to 1-'Consignee' on 'Dispatch Policy. Open' (MWS010/H).

Batch order entry settings

An entry for batch source I - 'Internal sales' must exist in 'Settings - Batch Orders' (OIS278). All the batch origin settings are similar as for the external batch origin A - 'API'.

The setting ‘Source sales price’ in (OIS278) controls whether the purchase price is accepted or disregarded as the sales price. In addition, the setting 'Price/discount origin' is always activated for internal sales implying that the sales price origin is set to A - 'API or internal sale' when the purchase price is used as the sales price of the CO.

Customer order type settings

A specific customer order (CO) type must be defined for internal sales, since there are specific CO type settings required for an CO to be created based on an internal purchase order. This implies that the same CO type cannot be used for other types of orders, for example sales to external customers.

The CO type is enabled for internal sales through activating the setting 'Internal sales' on the E panel in 'CO Type. Open' (OIS010). Once activated, there are several CO type settings that are disabled both in (OIS010) and 'CO Type. Update Field Selection' (OIS014). Upon copy, the new CO type can be defined as internal sales through activating the setting 'Internal sales' on the copy panel C in (OIS010). The CO type settings are upon copy automatically set to qualify for internal sales.

The table outlines the required CO type setting in (OIS010) for internal sales.